Administrative Specialist: Front Desk & Office Ops

A-Community-of-Friends; Veterans Administration (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

A-Community-of-Friends is seeking an Administrative Assistant I to provide efficient office support and serve as the first point of contact for visitors, tenants, and housing seekers. The role includes answering calls, routing inquiries, managing mail, tracking supplies, and coordinating with building management.

The position requires 3–5 years in an office setting, strong MS Office skills, and the ability to lift 25 lbs. California driver’s license and vehicle access are required.

Qualifications

• High School Diploma or GED required.
• 3–5 years of office experience.
• 3 years using Word, Excel and Outlook.
• 2 years creating office correspondence.
• Valid California Driver License and access to a vehicle.

Responsibilities

• Provide clerical office support including typing, filing, and creating documents.
• Greet and direct visitors and provide housing information as needed.
• Maintain voicemail, mail, and supplies inventory.
• Process trouble tickets and coordinate service calls.
• Set up and clean up for meetings and luncheons.
• Maintain directories, calendars, and organizational charts.

Skills

Clerical support

Microsoft Office

Word processing

Excel

Outlook

Phone handling

Visitor coordination

Education

High School diploma or GED

Tools

MS Office Suite

Google Docs

Canva

PowerPoint

Job description

A-Community-of-Friends is seeking an Administrative Assistant I to provide efficient office support and serve as the first point of contact for visitors, tenants, and housing seekers. The role includes answering calls, routing inquiries, managing mail, tracking supplies, and coordinating with building management.

The position requires 3–5 years in an office setting, strong MS Office skills, and the ability to lift 25 lbs. California driver’s license and vehicle access are required.