Administrative Specialist, Forensic Programs

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 20,000 - 29,000; Full time

Job summary

The School of Criminal Justice at Wichita State University seeks an Administrative Specialist to support the new master's programs in Forensic Biology and Forensic Firearms. The role involves scheduling, room bookings, budget management, and advising students on non-academic matters, with a focus on accuracy and service.

You will work on-site, coordinate with faculty and staff, handle documentation, and contribute to efficient administrative processes to uphold the department's mission of

Qualifications

• High school diploma or equivalent required.
• Two years of general office/clerical/administrative support experience preferred.

Responsibilities

• Supports the programs and services by creating and maintaining databases and websites, and ensuring compliance with criteria and standards.
• Participates in accreditation-related activities and takes meeting minutes.
• Coordinates meetings and prepares materials; assists with budgets, grant applications, proposals, and financial statements.
• Plans and coordinates admissions materials and processes for the Admissions Committee; supports recruitment and outreach activities.
• Maintains marketing materials and inventories; responds to information requests; manages office and lab supplies.

Skills

Multitasking

Communication skills

Confidentiality

Detail-oriented

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Department

School of Criminal Justice

Campus Location

Wichita, KS - WSU Main Campus

Hire Type

Full Time

Pay

Range begins at $17.73 and is commensurate withexperience

Work Schedule

8-5, M-F; work is performed on-site and inperson.

Export Compliance Requirement

No export control requirement.

Job Story

The School of Criminal Justice has an exciting opportunity for anAdministrative Specialist who will play a pivotal role in thesmooth operation of the new Master's of Forensic Biology and Master's of Forensic Firearms programs. Supporting these newprograms will involve juggling room bookings, managing budgets,advising students on non-academic matters and ensuring alladministrative tasks are handled with precision and care. We arelooking for someone with a friendly nature and proactive approachto be an indispensable member of the team as we work to supportthemission of providing top-notch education in criminal justice.

Job Summary

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

Supports the programs and services provided by the department(s) byperforming varied or related processes which may include creatingand maintaining databases and websites,monitoring, facilitating, and enforcing compliance with established criteria, guidelines andstandards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare orassist in the preparation of budgets, grant applications,proposals, status reports and/or financial statements. May identifyand pursue ways to improve the efficiency and effectiveness ofadministrative procedures used by students, faculty, visitors andstaff. May order and maintain sufficient inventory of office supplies and equipment. May be assigned to lead, assist, coordinate or support special projects as needed.

Job Duties

• Supports the programs and services provided by the School of Criminal Justice by performing varied or related processes which may include creating and maintaining databases and websites,monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.
• Participates in accreditation-related activities.
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
• Plans and coordinates marketing and Forensic Science recruitingevents.
• Coordinates accreditation-related activities, including datacollection and document control.
• Prepares or assists in the preparation of budgets, grantapplications, proposals, status reports and/or financial statements.
• Organizes admissions materials and processes for the AdmissionsCommittee.
• Maintains written marketing materials by organizinginventories, placing orders, tracking usage, and ensuring materials are available for recruitment and outreach activities.
• Responds to information requests.
• Orders and maintains sufficient inventory of lab /office supplies and equipment.
• Identifies and pursues ways to improve the efficiency and effectiveness ofadministrative procedures used by students, faculty, visitors andstaff.
• May be assigned to lead, assist, coordinate or support special projects as needed.
• Other duties as assigned.

Required Education and Experience

• High school diploma or equivalent
• Two (2) years of experience in general office, clerical, administrative support or related field

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office applications, specificallyWord, Excel, PowerPoint, Outlook, and Teams; and in recordkeeping.
• Ability to manage multiple tasks and prioritize activity toensure deadlines are met.
• Excellent verbal and written communication skills.
• Excellent attention to detail
• Ability to maintain confidentiality and handle sensitiveinformation with discretion
• Ability to work collaboratively in a professional officeenvironment
• Demonstrated ability to work with frequent interruptions andchanging priorities

Preferred Qualifications

• Bachelor’s Degree
• Experience with marketing, event planning and social media platforms
• Knowledge of university infrastructure, policies, and procedures
• Knowledge of university platforms, e,g, Banner, BlackBoard,Slate
• Demonstrated ability to solve operational problems and make suggestions for process improvement

Physical Requirements

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.

Additional Physical Requirement

Sedentary: Exerting up to 10 pounds of force occasionally and/or an negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.