Administrative Specialist for Global Partnerships and Global Services

Jimmy Jazz; Albuquerque (NM); Hybrid; USD 36,000 - 41,000; Full time

Job summary

Faith Comes By Hearing seeks an Administrative Specialist in Albuquerque, NM to support Global Partnerships and Global Services leaders. The role requires organizing complex schedules, coordinating travel, preparing advanced presentations, and managing multiple priorities with professionalism.

The ideal candidate has strong interpersonal skills, is highly organized, and comfortable handling sensitive data while using AI tools.

Qualifications

• Minimum 2 years’ experience in a role requiring strong administrative and interpersonal skills.
• Ability to discern complex or vague situations.
• Highly organized and highly flexible.
• Ability to learn quickly and grasp complex concepts.
• Familiarity with AI tools is a big plus.
• Reliable.
• Strong interpersonal skills to build relationships.
• Excellent written and verbal communication.
• Work well under stress and adapt to change.
• Proficient in MS Word, Excel, Calendar/Outlook; Google Docs/Sheets; Dropbox; MS Access a plus.

Responsibilities

• Provide administrative support to executives including scheduling and travel.
• Handle sensitive language and personnel data.
• Support Global Partnerships with projects, templates, and reports.
• Maintain consistent communication with GP Global staff.
• Create presentations for diverse audiences.
• Attend meetings, take notes, and follow up on actions.
• Solve day-to-day operational challenges.
• Anticipate meetings and logistics in advance.
• Host visitors with hospitality for overseas guests.
• Pickup visitors from airport and run errands.
• Assist with special projects.

Skills

Administrative skills

Interpersonal skills

Highly organized

Flexible

AI tools

Written and verbal communication

MS Office proficiency

Google Docs/Sheets

Tools

MS Word

Excel

Outlook

Google Docs

Google Sheets

Dropbox

MS Access

Job description

• Location 2421 AZTEC RD NE,Albuquerque, NM, 87107-4200,United States
• Base Pay $26.25 - $26.25 / Hour
• Employee Type Non-Exempt

Faith Comes By Hearing is seeking a highly organized, adaptable, and relational Administrative Specialist to support our Global Partnerships and Global Services teams.

This position provides key administrative support to several ministry leaders, including the Chief Ministry Officer, Chief Innovation and Global Strategy Officer, and Global Partnership Director. The ideal candidate enjoys bringing organization to a fast-moving environment, can anticipate needs, exercise good judgment, and manage multiple priorities while serving people with professionalism and care.

Responsibilities include:

• 1. Provide administrative support to by Chief Ministry Officer, Chief Innovation and Global Strategy Officer, and Global Partnership Director scheduling meetings, scheduling travel, preparing advanced presentations, and assisting with projects representing multiple departments. .
• 2. Handle sensitive language and personnel data as requested.
• 3. Provide administrative assistance to the Global Partnerships (GP) department including coordination of various projects, spreadsheets, and products. Create needed spreadsheets, templates and systems to ensure efficiency. Run reports and queries as needed to GP staff and leadership. Manage communication and notifications in compliance with agreement expectations with GP partnerships.
• 4. Manage consistent communication with all GP Global staff as directed.
• 5. Help design and create a variety of presentations for a variety of audiences including internal staff, global staff, and partners.
• 6. Attend a variety of meetings, with wide ranging topics and attendees. Be responsible for organization of meetings, note taking, and following up on action items.
• 7. As requested, solve day to day operational and administrative challenges as directed.
• 8. Anticipate in advance needed meetings, administrative needs, logistics and pivots in schedule.
• 9. Visitors to Global Services and Global Partnership department: Assemble visitor schedules, provide excellent hospitality while hosting visitors, including being sensitive to overseas visitor needs/requirements.
• 10. Pick up visitors from airport, run errands as requested.
• 11. Assist with special projects as assigned.

Requirements

• 1. Minimum 2 years’ experience in a position requiring strong administrative and interpersonal skills
• 2. Have an innate ability to be discerning regarding complex or vaguely understood situations
• 3. Highly organized and highly flexible – able to handle multiple demands and competing priorities
• 4. Able to learn new information quickly, understand complex concepts and relationships
• 5. Familiarity and desire to effectively use AI tools a big plus.
• 6. Reliable
• 7. Consistent in making effective, timely decisions, even in the face of uncertainty. Able to seek appropriate input when making decisions
• 8. Very strong interpersonal skills and the ability to build relationships with staff & partners
• 9. Excellent written and verbal communication skills
• 10. Able to work constructively under stress and pressure and in ambiguous situations, able to give and receive feedback openly and nondefensively and adapts readily to change
• 11. PC proficiency – MS Word, Excel, Calendars and Outlook, Google docs & sheets, online file management/storage such as Dropbox. Familiarity with MS Access a plus. Familiarity and desire to effectively use AI tools a big plus.