Administrative Specialist for Employment Services

Health & Human Services; Raleigh (NC); Hybrid; USD 41,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

NCFlex benefits

Paid vacation

Sick leave

Community service leave

Paid parental leave

Job summary

The North Carolina Department of Health and Human Services in Raleigh is hiring an Administrative Specialist II to support the Assistant Director for Staff Acquisition, the Employment Services Section Chief, and five Program Specialists. The role focuses on organizing projects, data management, and producing materials such as newsletters, forms, and brochures for internal and external customers.

You will handle logistics for presentations, contribute to program development, and provide customer

Qualifications

• High school diploma or GED and four years of related administrative experience, or equivalent combination.

Responsibilities

• Provide administrative and program development support to the Assistant Director for Staff Acquisition, the Employment Services Section Chief, and five Program Specialists.
• Organize and plan various projects; create products such as newsletters, forms, spreadsheets, training manuals, brochures, and fact sheets for internal and external customers.
• Manage logistical coordination and planning for presentations and serve as producer when requested.
• Provide customer service knowledge.

Skills

Data analysis

Organization

Communication

Newsletter production

Project coordination

Education

High school diploma or GED

Tools

MS Excel

Job description

Agency Dept of Health and Human Services Division EMPLOY , INDEP FOR PEOPLE W/DISAB - EIPD Job Classification Title Administrative Specialist II (NS) Position Number 60054364 Grade NC09

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

About Division of Employment and Independence for People with Disabilities (EIPD)

The DHHS Division of Employment and Independence for People with Disabilities (EIPD) promotes employment and independence for people with disabilities through customer partnership and community leadership. EIPD helps people with disabilities achieve their goals for competitive employment and more independent living in communities statewide. To learn more about EIPD: https://youtu.be/4QUy2w9B6AU.

Description of Work

The position provides administrative and program development support to the Assistant Director for Staff Acquisition and the Employment Services Section Chief and the 5 Program Specialists. Responsibilities are based on the needs of the section and will vary throughout the year. The Administrative Specialist II will provide assistance and support with organizing and planning various projects and initiatives. Project needs will dictate tasks and will generally include data management and analysis, as well as creation of products such as newsletters, forms, spreadsheets, training manuals, brochures, and fact sheets for internal and external customers as requested by Program Specialists. This position will manage logistical coordination and planning for presentations and will serve as producer when requested. 60% Program Development Assistance 20% Administrative/Program Office Support 20% Customer Service Knowledge

Responsibilities

• The position provides administrative and program development support to the Assistant Director for Staff Acquisition and the Employment Services Section Chief and the 5 Program Specialists.
• The Administrative Specialist II will provide assistance and support with organizing and planning various projects and initiatives.
• Project tasks will generally include data management and analysis, creation of products such as newsletters, forms, spreadsheets, training manuals, brochures, and fact sheets for internal and external customers.
• This position will manage logistical coordination and planning for presentations and will serve as producer when requested.

Program Allocation

60% Program Development Assistance, 20% Administrative/Program Office Support, 20% Customer Service Knowledge.

Salary & Benefits

Salary Grade Range $41,206 - $72,113

Recruitment Range $41,206 - $56,000

• Employees can participate in health insurance options
• Employees can participate in standard and supplemental retirement plans
• Employees can participate in the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis)
• Employees also receive paid vacation
• Employees also receive sick leave
• Employees also receive community service leave
• Paid parental leave is available to eligible employees

Location & Schedule

Position is eligible for a hybrid-teleworking schedule to include weekly onsite work hours.

Grants & Funding

Position is funded in part through federal funds.

Closing Date

Posting closes at 11:59 p.m. the night before the closing date.

Background Check

Applicants may be subject to criminal background check.

Veterans and National Guard Preference

Veterans’ and National Guard Preference Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

EEO and Diversity Statements

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation.

The State of North Carolina is an Equal Employment Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

Additional Information

The North Carolina Department of Health and Human Services (DHHS) uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.