Administrative Specialist — Finance & Ops

State of Oregon; Salem (OR); Vor Ort; USD 50.000 - 74.000; Vollzeit

Zusammenfassung

The Oregon Department of Transportation in Salem is seeking an Administrative Specialist 1 to provide financial, procurement and accounts payable/receivable support to multiple units. This role ensures smooth operations and customer service while supporting drivers and office functions.

The position emphasizes detail, organization and teamwork, with duties including invoicing, vendor management, records, and driving as an essential function.

Qualifikationen

• Two years of secretarial or basic administrative support experience including records processing, generating documents, and gathering data.
• An associate degree in general office occupations and one year of related experience.
• Valid U.S. driver license with acceptable driving record; driving is an essential function.
• Experience with accounts receivable and procurement processes.
• Ability to work in a team and manage multiple tasks with deadlines.

Aufgaben

• Process and manage invoices in TEAMS or OregonBuys, ensuring accuracy and timely payments.
• Update vendor accounts and assist vendors with OregonBuys as needed.
• Coordinate procurement activities, review requests, source vendors and resolve discrepancies.
• Maintain organized financial and procurement records and digital filing systems.
• Provide financial research and reporting assistance and investigate erroneous charges.
• Provide centralized administrative support, manage inboxes, phones, front desk coverage, and office supplies.
• Track vehicle-related administration, including maintenance, permits and reservation systems, and drive state vehicle as needed.
• Participate in team activities, meetings, and process-improvement initiatives.
• Develop and maintain guides and desk procedures.

Kenntnisse

Records processing

Document generation

Data organization

Accounts receivable

Procurement

Customer service

Driving

Ausbildung

Associate degree in general office occupations

Tools

TEAMS

OregonBuys

Jobbeschreibung

The Oregon Department of Transportation in Salem is seeking an Administrative Specialist 1 to provide financial, procurement and accounts payable/receivable support to multiple units. This role ensures smooth operations and customer service while supporting drivers and office functions.

The position emphasizes detail, organization and teamwork, with duties including invoicing, vendor management, records, and driving as an essential function.