Finance & Procurement Administrative Specialist

Oregon Department of Transportation; Salem (OR); Sur place; USD 42 000 - 58 000; Plein temps

Avantages offerts par ce poste

11 paid holidays

Flexible work schedules

Public Service Loan Forgiveness

Résumé du poste

Oregon Department of Transportation in Salem is hiring an Administrative Specialist to provide financial, procurement and accounts payable/receivable support across multiple units. You will manage invoices in TEAMS or OregonBuys, update vendor accounts and assist with procurement, while maintaining organized records and assisting with financial reporting.

The role requires driving, a valid U.S. driver's license and the ability to lift 50 pounds.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• ,
• OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• OR An equivalent combination of education and experience.

Responsabilités

• Process and manage invoices in TEAMS or OregonBuys, ensuring accuracy, compliance and timely payment.
• Update vendor accounts and assist vendors with OregonBuys as needed.
• Determine expenditure account codes or validate provided codes for invoices.
• Coordinate and manage procurement activities, including reviewing purchase requests, sourcing vendors, processing orders and resolving discrepancies.
• Maintain organized financial and procurement records, including digital filing systems and tracking tools.
• Provide financial research and reporting assistance, including investigating erroneous charges.
• Provide centralized administrative support, including managing inboxes, phones, in-office supplies, front desk coverage and customer service needs.
• Provide vehicle-related administration, including tracking maintenance, processing vehicle invoices, managing permits and maintaining reservation systems.
• Drive a state vehicle for maintenance or to coordinate repairs.
• Actively participate in various team activities, including meetings, training, process improvement and providing backup coverage for administrative staff.
• Develop, review and maintain guides and desk procedures.
• Work in an office environment Monday through Friday with a work schedule closely following the business building hours; must be able to lift 50 pounds.
• To request a copy of the position description, which includes all duties and working conditions, please email [e-mail].

Connaissances

Secretarial experience

Administrative support

Customer service

Formation

Associate degree in general office occupations

Equivalent combination of education and experience

Outils

TEAMS

OregonBuys

Accounts payable systems

Description du poste

Oregon Department of Transportation in Salem is hiring an Administrative Specialist to provide financial, procurement and accounts payable/receivable support across multiple units. You will manage invoices in TEAMS or OregonBuys, update vendor accounts and assist with procurement, while maintaining organized records and assisting with financial reporting.

The role requires driving, a valid U.S. driver's license and the ability to lift 50 pounds.