Administrative Specialist 2: Fire & Office Ops Support

State of Oregon; Oregon; On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

11 paid holidays

Flexible work schedule

Great benefits

Job summary

The Oregon Department of Forestry in Medford is seeking an Administrative Specialist 2 for a limited duration through mid-2027. This role provides essential administrative support for the Southwest Oregon District, Central Point Unit, including audits, timekeeping, payroll coding, and policy implementation.

You will coordinate with staff, manage records and invoices, train personnel, handle communications, and assist with fire finance administration while promoting a diverse and inclusive

Qualifications

• Three years of secretarial or administrative support experience coordinating office procedures.
• An associate degree in general office occupations plus two years of experience in secretarial/administrative support.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Serves as administrative point of contact for fire-related questions and coordinates with SWO Dispatch.
• Supports fire season preparation and training activities.
• Reviews and audits fire invoices with correct coding and documentation.
• Trains support staff and emergency hires; updates mobilization plans.
• Maintains program records and responds to public forestry inquiries.
• Manages multi-line phone system and digital filing systems.

Skills

Proficient computer skills

Strong coordination and communication

Accurate fiscal and records management

Training and support capabilities

Multitasking in fast-paced environment

Education

Associate degree in general office occupations

Equivalent combination of education and experience

Tools

e-iSuite

IROC

Job description

The Oregon Department of Forestry in Medford is seeking an Administrative Specialist 2 for a limited duration through mid-2027. This role provides essential administrative support for the Southwest Oregon District, Central Point Unit, including audits, timekeeping, payroll coding, and policy implementation.

You will coordinate with staff, manage records and invoices, train personnel, handle communications, and assist with fire finance administration while promoting a diverse and inclusive