Administrative Specialist - Engineering & Early Career

DuPont; Wilmington (DE); On-site; USD 65,000 - 90,000; Full time

Job summary

DuPont in Wilmington, DE seeks a Senior Administrative Specialist to serve as a key admin partner supporting Engineering and Early Career Talent programs. The role requires handling calendars, communications, onboarding, and event logistics in a fast-paced corporate setting.

Responsibilities include financial admin via SAP/SRM, vendor onboarding, timekeeping support, SharePoint/Teams maintenance, and coordinating domestic/international travel. Associates plus 5 years admin experience preferred.

Qualifications

• Associate degree in Business Administration, HR, Organizational Development, Project Management or related field.
• Minimum of 5 years in administrative, program coordination or operations support.
• Experience handling multiple stakeholders and complex programs in a corporate setting.
• Experience coordinating employee development programs, onboarding, training, or university recruiting.
• Advanced proficiency with Microsoft 365 apps including Outlook, Excel, Teams, PowerPoint, SharePoint and Power BI.
• Ability to manage data, reporting, documentation and digital workspaces.

Responsibilities

• Provide comprehensive administrative support to Engineering and Talent Development leadership.
• Manage complex calendars, schedule meetings, and coordinate stakeholder communications.
• Draft and distribute professional communications, presentations and program updates.
• Support office operations including supplies, contracts, security access, catering and facilities.
• Handle confidential information with discretion and professionalism.
• Coordinate onboarding/offboarding for interns, co-ops, rotations and hires.
• Support mentoring, leadership development activities, ADM and NEO.
• Maintain records, training docs, learning plans and program communications.
• Track milestones and deliverables to ensure timely completion.
• Monitor activities and provide updates to leaders and stakeholders.
• Execute purchase orders through SAP/SRM; process invoices and vendor payments.
• Assist with vendor onboarding, capital purchases, timekeeping and cost management.
• Maintain SharePoint sites, Teams channels, distribution lists and program docs.
• Support expense management systems and ensure policy compliance.
• Plan and execute webinars, town halls, engineering forums and recruiting events.
• Coordinate domestic/international travel and event logistics.

Skills

MS 365 proficiency

Calendar management

Project coordination

Stakeholder management

Documentation & reporting

Education

Associate degree in Business Administration/HR/Organizational Development

Bachelor degree (preferred) in related field

Tools

SAP

SRM

Concur

Power BI

Job description

DuPont in Wilmington, DE seeks a Senior Administrative Specialist to serve as a key admin partner supporting Engineering and Early Career Talent programs. The role requires handling calendars, communications, onboarding, and event logistics in a fast-paced corporate setting.

Responsibilities include financial admin via SAP/SRM, vendor onboarding, timekeeping support, SharePoint/Teams maintenance, and coordinating domestic/international travel. Associates plus 5 years admin experience preferred.