Administrative Specialist – DoD/ONR Office Support

American Technology Solutions International; Arlington (VA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

11 Paid Federal Holidays

Paid Vacation & Sick Leave

Medical, Dental, Vision, and Insurance

Job summary

American Technology Solutions International Corp. (ATSI) supports the Office of Naval Research (ONR) in Arlington, VA with dedicated administrative assistance. This full-time role handles scheduling, minutes, travel, file management, and general office duties to keep operations running smoothly.

The candidate should have a high school diploma with 5+ years of related experience, DoD Secret clearance, and proficiency in Word, Excel, Outlook, and PowerPoint. On-site work Monday–Friday in Arlington.

Qualifications

• High School diploma plus at least 5 years of administrative or office management support experience.
• DoD Secret Clearance required.
• Experience using Defense Travel System (DTS) and Joint Travel Regulations (JTR).
• Proficiency with Word, Excel, Outlook, and PowerPoint to create/edit documents and enter data.

Responsibilities

• Assist senior ONR personnel with administrative support tasks.
• Schedule and reserve conference rooms; take and distribute meeting minutes.
• Maintain calendars and schedule appointments; process travel requests and travel arrangements.
• Prepare, route, track, scan, distribute and file correspondence; create and maintain electronic and hard copy files.
• Perform data entry, filing, faxing, copying and assembly of administrative packages.

Skills

organizational skills

interpersonal skills

meeting coordination

data entry

Education

High School diploma + 5 years experience

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Description

ATSI support services are growing. We are currently seeking a dedicated professional with a proven track record of success to join our team. This full-time position supports the Office of Naval Research (ONR). The Administrative Assistant will be responsible for assisting senior ONR government personnel with administrative support tasks. The Administrative Assistant will support on-site operations; schedule and reserve conference rooms; take and distribute meeting minutes; maintain calendars and schedule appointments; process travel requests and make travel arrangements; prepare, route, track, scan, distribute and file correspondence; create and maintain electronic and hard copy files; perform data entry, filing, faxing, copying, and assembly of administrative packages; assist with general office administration; and other administrative duties, as assigned.

Requirements

• High School diploma plus at least 5 years of experience providing administrative or office management support.
• Prior experience using the Defense Travel System (DTS) and Joint Travel Regulations (JTR).
• DoD Secret Clearance.
• Proficiency with Microsoft Word, Excel, Outlook, and Power-Point to create and edit various documents and enter data into computer databases and spreadsheets.
• Effective at working independently and collaboratively.
• Ability to organize and coordinate meetings.
• Ability to complete tasks fast and accurately with minimal supervision.
• Ability to track and follow through on projects to completion.
• Superior organization and interpersonal skills.

Position Location:

• ONR office located in Arlington, VA (Monday – Friday)

Compensation: $60,000 - $80,000 (annualized USD). This range represents the standard pay for this role and is just one component of ATSI's total compensation package. The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience.

Our Company: American Technology Solutions International Corp. (ATSI) is a valued Veterans Affairs (VA) certified service-disabled veteran-owned small business (SDVOSB). We support multiple prime and subcontracts with Department of Defense (DoD), Intelligence, and Federal Government clients. ATSI provides program management, financial management, and technical support services to DoD S&T programs, to include technology transition and technology transfer programs and initiatives.

Benefits: The ATSI benefits package includes:

Direct Deposits & Allotment

11 Paid Federal Holidays

Paid Vacation & Sick Leave

Medical, Dental, Vision, and Prescription Insurance

Virtual Doctor Visits (unlimited/$0 copays)

Company Paid Short-Term and Long-Term Disability Insurance

Company Paid Basic Life and AD&D Insurance

Voluntary Life Insurance Program

Flexible Spending Plans for healthcare, dependent care, & parking/transportation

Employee Assistance Program (EAP)

Travel Assistance Program

Education Reimbursement

401(k) retirement plan with company match & profit sharing

Paid Parking

Grocery Delivery Service Fee Reimbursement

Pet Insurance

ATSI is an equal opportunity employer that does not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, age, or any other status protected by applicable law.

American Technology Solutions International Corporation (ATSI) is an EEO employer - M/F/Vets/Disabled