Management Analyst (Secret Clearance Required)

American Technology Solutions International; Arlington (VA); Hybrid; USD 140,000 - 165,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match

Paid Holidays

Paid Vacation

Job summary

American Technology Solutions International (ATSI) in Arlington, VA is seeking an experienced administrative professional to support OSW governance operations at the highest levels of defense leadership. The role requires on-site presence, extensive coordination with senior officials, and expert handling of travel, records, and correspondence.

The ideal candidate will have an active security clearance and a background in executive Secretariat-type functions, with strong Microsoft Office and

Qualifications

• Active Secret clearance required with ability to obtain TS/SCI.
• Experience supporting senior government officials and executive-level tasks.
• Proficiency with Microsoft Office & collaboration platforms.

Responsibilities

• Serve as Team Primary Point of Contact with OSW Leadership, DoW Offices and components.
• Provide QA/QC and facilitate support actions for program participants.
• Prepare draft work products for daily operations and meetings.
• Coordinate travel reservations and office logistics.
• Assist with security clearances processing and onboarding/offboarding.
• Review outgoing correspondence for content and DoW formats.
• Ensure record compliance with DoW and federal record requirements.

Skills

Clearance coordination

Executive Secretariat support

MS Office

Interpersonal communication

Travel planning

Education

Master’s Degree

Bachelor’s Degree

Tools

SharePoint

DTS

Job description

Description

Key Responsibilities:

• Liaise with OSW Leadership, DoW Offices and Components, and other Key Bond program participants as the Team Primary Point of Contact.
• Oversee, provide Quality Control/Quality Assurance, facilitate, direct, engage and assist in the following support actions:
• Prepare draft work products in support of daily operations and meetings.
• Provide office support requirements such as supply inventory and requests, office machine repair orders, Information Technology (IT) account requests, BOND Member travel reservations, and on-site BOND meeting support.
• Assist with the processing of security clearances.
• Assist with the processing of Special Government Employee appointments. The contractor shall review, and file required documents.
• Interact telephonically, face-to-face, and in writing in a courteous and professional manner, displaying patience and cooperation with private sector senior executives and senior government officials.
• Assist with administrative operations to ensure they are met in a timely, orderly, and efficient manner. Administrative operations may include, but are not limited to:
• Event planning
• Event scheduling
• Event logistics
• Office supply procurement
• Phone answering and message taking
• Staff binders and contact lists updating
• Mail and document delivery and retrieval
• Package coordination with FEDEX
• Document photocopying and scanning
• Copier repair coordination
• Calendar updates
• Website or SharePoint maintenance
• Support onboarding or offboarding of personnel, such as CAC and NIPR account requests, routing security clearance paperwork, routing ethics paperwork, etc.
• Prepare travel authorizations and vouchers using the Defense Travel System (DTS), exercising professionalism and patience when frequent changes occur.
• Review all outgoing correspondence for content, grammatical correctness, and established Department of War (DOW) formats.
• Provide record compliance and other record lifecycle material applicable to existing Federal record policy and legislation, in accordance with the DoW Administrative Instruction 15 and other federal record requirements such as DoW, General Services Administration (GSA) and National Archives and Records Administration (NAR).
• All other activities as required or directed in support of OSW initiatives.

Requirements:

• Master’s Degree and fifteen (15) years’ experience or a Bachelor’s Degree and twenty (20) years' experience with relevant professional work efforts, preferably within the OSW or the DoW. Including experience providing professional and analytic deliverables, insights in support of technical, managerial, procedural, project tasks, with at least ten (10) years of direct support to senior level DoW personnel.
• Active Secret clearance required at date of hire with ability to obtain TS/SCI.
• Ability to provide on-site support in the Pentagon, Monday through Friday, during core business hours of 8am-4pm with potential shifts in work time based on operational requirements.
• Prior experience working with and/or supporting senior-level officials and knowledge of the structure and missions of the OSW and the Components.
• Experience working correspondence management, task assignment and tracking, or Executive Secretariat-like functions in the U.S. government.

Preferred Qualifications:

• Master’s Degree and twenty (20) years’ experience or a Bachelor’s Degree and twenty-five (25) years' experience with relevant professional work efforts, preferably within the OSW or the DoW. Including experience providing professional and analytic deliverables, insights in support of technical, managerial, procedural, project tasks with at least fifteen (15) years of direct support to senior level DoW personnel,
• TS/SCI clearance.
• Exceptional oral and written communication skills.
• High Emotional Quotient (EQ) with the ability to connect with diverse OSW & DoW audiences including Secretary, Deputy Secretary, other Presidentially Appointed, Senate Confirmed (PAS) Principal Staff Assistants, (PSAs) Flag Officers, SES, GS, and private sector executives.
• Strong understanding of concierge level support to urgent requirements.
• Strong people skills with the ability to objectively view requirements and evolve operations to maximize efficiencies.
• Flexible, adaptable, and able to work in unstructured and unconstrained environments.
• Highly proficient with the Microsoft Office Suite of applications, especially Word, Excel, PowerPoint, SharePoint, and Teams.
• Ability to produce quality work independently or in a group setting, provide solutions to customer issues, and solve problems quickly.

Compensation:

$140,000 - $165,000 (annualized USD). This range represents the standard pay for this role and is just one component of ATSI's total compensation package. The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience.

Why ATSI?

Joining ATSI means becoming part of a dynamic and collaborative team dedicated to excellence in support of national security and defense transformation. You’ll be at the forefront of high-level governance initiatives with access to senior decision-makers, helping shape strategy at the Department of War (DoW).If you are detail-oriented, proactive, and ready to support governance operations at the highest levels of defense leadership, and help us drive effective, informed, and agile decision-making across the DoW.

Our Company:

American Technology Solutions International Corp. (ATSI) is a valued Veterans Affairs (VA) certified service-disabled veteran-owned small business (SDVOSB). We support multiple prime and subcontracts with Department of Defense (DoD), Intelligence, and Federal Government clients. ATSI provides program management, financial management, and technical support services to DoD S&T programs, to include technology transition and technology transfer programs and initiatives.

Benefits:

• Direct Deposits & Allotment
• 11 Paid Federal Holidays
• Paid Vacation & Sick Leave
• Medical, Dental, Vision, and Prescription Insurance
• Virtual Doctor Visits (unlimited/$0 copays)
• Company Paid Short-Term and Long-Term Disability Insurance
• Company Paid Basic Life and AD&D Insurance
• Voluntary Life Insurance Program
• Flexible Spending Plans for healthcare, dependent care, & parking/transportation
• Employee Assistance Program (EAP)
• Travel Assistance Program
• Education Reimbursement
• 401(k) retirement plan with company match & profit sharing
• Paid Parking
• Grocery Delivery Service Fee Reimbursement
• Pet Insurance

ATSI is an equal opportunity employer that does not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, age, or any other status protected by applicable law.

American Technology Solutions International Corporation (ATSI) is an EEO employer - M/F/Vets/Disabled