Administrative Specialist, CSJ

Loyola University New Orleans; New Orleans (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Loyola University New Orleans is seeking a CSJ Administrator to provide clerical support to attorneys and teams serving indigent clients across Louisiana. The role emphasizes strong organization, proficiency in Microsoft Excel, and periodic litigation support such as document printing and proofreading.

You will handle client calls, track timesheets, manage files, assist with HR paperwork, and travel within the state as needed. Weekend work may be required to meet caseload demands.

Qualifications

• Minimum Associates degree or Paralegal certificate.
• At least one year of admin support or paralegal experience.
• Proficiency with Microsoft Office and/or Google Suite.
• Excellent organizational skills and attention to detail.
• Must possess a valid driver's license and be able to travel within Louisiana.

Responsibilities

• Client communication, primarily on the phone.
• Review and track timesheets.
• Document expenses and hourly billing in Excel.
• Electronic and physical file management and organization.
• Organizing files for evidentiary hearings in state and federal courts.
• Compiling pleadings.
• Handling mail and other correspondence.
• Provide HR administrative support (recruiting, hiring, evaluations, and related paperwork).
• Travel within state as needed to meet caseload demands.
• Work weekends as needed.

Skills

Typing skills

Organizational skills

Attention to detail

Teamwork

Driver's license

Willingness to travel

Education

Assoc degree/Paralegal cert

Job description

The Center for Social Justice is a center based at Loyola University College of Law in New Orleans, Louisiana that provides appellate and post-conviction representation to indigent people on Louisiana’s death row, as well as juveniles sentenced to life without parole.

The CSJ Administrator will provide clerical support to attorneys and teams representing clients in state and federal courts throughout Louisiana, with the assistance of students at Loyola. This position requires strong organizational skills and proficiency in basic Microsoft Excel functions. The CSJ Administrator will also provide periodic litigation support, such as printing and collating documents, proofreading, records collection, database management, non-legal research, and directing incoming client phone calls.

Responsibilities

• Client communication, primarily on the phone
• Review and track timesheets
• Using Microsoft Excel to document expenses, reimbursements, and hourly billing
• Electronic and physical file management and organization
• Organizing and handling of files, including at evidentiary hearings in state and federal courts
• Compiling pleadings
• Handling mail and other correspondence
• Provide administrative support for recruiting, hiring, terminating, performance evaluations, and other HR related paperwork submissions.
• Travel within state as needed to transport files and related documents
• Work weekends as needed

Minimum Qualifications

• Minimum Associates degree or Certification in Paralegal Studies
• Minimum of one year of administrative support or paralegal experience
• Demonstrated proficiency with basic Microsoft Office and/or Google Suite
• Excellent organizational skills
• Excellent attention to detail
• Proficient typing skills
• Demonstrated ability to work well with teams.
• Must possess and maintain a current valid driver’s license as a condition of employment, and must also be able to successfully pass any driver background information investigation and any driver education courses required by Risk Management
• Willingness to work outside of business hours and travel within state to meet caseload demands

Preferred Qualifications

• Bachelor’s degree preferred
• Prior administrative experience with law firm or other agency serving clients with criminal defense cases