Legal Secretary

Louisiana Legislative Auditor; Baton Rouge (LA); On-site; USD 42,000 - 68,000; Full time

Job summary

Louisiana Legislative Auditor seeks a meticulous Legal Secretary to support Senior Attorneys in the Legal Section. The role emphasizes confidentiality, legal accuracy, and compliance, handling sensitive information per legal standards while maintaining efficient administrative operations.

Responsibilities include document preparation, proofreading, calendar management, records retention, and handling ethics responses along with public records requests.

Qualifications

• Three years of progressively responsible secretarial or administrative experience (legal office or legal department experience preferred).
• High school diploma or equivalent combination of education and experience.
• Working knowledge of Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Provide confidential administrative and legal support to Senior Attorneys and Legal Section staff
• Prepare, format, proofread, and process legal documents, correspondence, pleadings, contracts, and legal opinion letters
• Manage calendars, appointments, mail, and legal correspondence
• Maintain electronic files, document management systems, and records in compliance with retention requirements
• Serve as a primary point of contact for Ethics responses and assist with public records requests
• Provide clerical support for Equitable Sharing Agreement and Certification (ESAC) audits
• Assist with trial preparation, including organizing case files, preparing exhibits, and logging pleadings
• Support expense reports, travel authorizations, and CLE registrations while maintaining strict confidentiality
• Provide cross-functional administrative support and back-up coverage for executive assistants as needed
• Perform other related duties as assigned

Skills

Administrative experience

Attention to detail

Communication skills

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

Overview

The Louisiana Legislative Auditor (LLA) is seeking a skilled and detail-oriented Legal Secretary to provide advanced administrative and legal support to Senior Attorneys within the Legal Section. This position plays an essential role in supporting legal accuracy, confidentiality, and compliance while contributing to LLA’s mission of promoting accountability and transparency in Louisiana government. The Legal Secretary works independently, exercises sound judgment and discretion, and handles sensitive information in accordance with legal and ethical standards.

Responsibilities

• Provide confidential administrative and legal support to Senior Attorneys and Legal Section staff
• Prepare, format, proofread, and process legal documents, correspondence, pleadings, contracts, and legal opinion letters
• Manage calendars, appointments, mail, and legal correspondence
• Maintain electronic files, document management systems, and records in compliance with retention requirements
• Serve as a primary point of contact for Ethics responses and assist with public records requests
• Provide clerical support for Equitable Sharing Agreement and Certification (ESAC) audits
• Assist with trial preparation, including organizing case files, preparing exhibits, and logging pleadings
• Support expense reports, travel authorizations, and CLE registrations while maintaining strict confidentiality
• Provide cross-functional administrative support and back-up coverage for executive assistants as needed
• Perform other related duties as assigned

Qualifications

• Three years of progressively responsible secretarial or administrative experience (legal office or legal department experience preferred)
• High school diploma or equivalent combination of education and experience
• Working knowledge of Microsoft Word, Excel, and PowerPoint
• Experience handling confidential and sensitive information
• Familiarity with legal terminology, legal document formats, and proofreading standards
• Strong organizational skills with excellent attention to detail
• Excellent written and verbal communication skills