Administrative Specialist - Chadds Ford, PA

Primera Engineers; Chadds Ford Township (PA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401K match

Employee stock ownership

Gym subsidy

Parental leave

Continuing education reimbursement

Job summary

Primera Engineers is seeking an administrative professional in the United States with 3–5 years of experience to support project teams and management. Proficiency in MS Office and strong data entry are essential, along with familiarity with Access and project databases.

You will help prepare specifications, process shop drawings, and coordinate archiving and meeting setup in a collaborative, people‑oriented environment with opportunities for growth.

Qualifications

• 3–5 years in an administrative role.
• Proficient in MS Word, Excel, Outlook; 55 wpm.
• Experience with Access, MasterSpec, MasterWorks.
• Strong data entry and filing knowledge.

Responsibilities

• Coordinate prep of project specs and shop drawings.
• Source, price, and purchase office supplies.
• Log and file QA documents.
• Coordinate project archiving and meeting support.
• Work in a flexible, people-first environment.
• Collaborate with staff to learn and grow.

Skills

MS Office

Typing 55 wpm

Independent worker

Customer focus

Education

High School Diploma

Tools

Microsoft Access

MasterSpec

MasterWorks

Job description

Description

Provides administrative and staff support services primarily to project teams and management of the company, with secondary support to additional functional areas, as necessary.

Job Type

Full-time

Who We Are

We’re a people-first organization. We value knowledge and learning. We believe in the power of connection and collaboration and we seek to build relationships that mean something. We employ some of the best and brightest in the industry and we work hard to maintain a culture that our people can be proud of.

WORKING FOR PRIMERA

Our Corporate team is a talented group of HR, marketing, IT, finance and administrative professionals that band together to continuously move our company forward. Ever focused on providing a first-class client experience, we connect with people across the organization to support all aspects of our company’s operations.

Who You Are

• You have 3-5 years in a similar administrative position, and at least a High School Diploma
• You are skilled in Microsoft Office: Word, Excel and Outlook, with accurate keyboarding speed of at least 55 wpm
• You have working knowledge of Microsoft Access, MasterSpec and MasterWorks
• You are skilled in data entry, including QMS database application and Project Status 2K database application
• You have knowledge of document filing, records processes, and departmental procedures
• You are an independent worker, with the ability perform and complete assigned duties with minimal supervision
• You take feedback well, with the ability to accept and understand direction from multiple sources and prioritize tasks accordingly
• You’re a people person. You’re friendly and considerate. Connecting with people is important, and customer experience is a priority. You’re open to developing positive working relationships across all levels of our organization and communicate effectively with all employees

What You’ll Do

• You’ll focus on coordination and preparation of Project Specifications, processing and tracking of Shop Drawings/Submittals, and preparation/assembly of project deliverables, proposals and other assignments requested by Primera staff
• You’ll source, price and purchase office, equipment and kitchen supplies
• You’ll log, process and file Quality Assurance documents
• You’ll coordinate project archiving and off-site document storage, perform and maintain project filing, and provide meeting support as needed (scheduling conference rooms, coordinating food, logistics)
• You’ll work in a flexible, people-first, empowering, safe, and supportive environment
• You’ll enjoy what you do. You’ll work with great people, learn, grow, and have a good time doing it

Some Of What You’ll Enjoy

• An excellent benefits package including 401K match and employee stock ownership, gym and transit subsidies, paid volunteer time off, parental leave, continuing education reimbursement and much more
• Flexible work scheduling in a fast-growing company
• A fun, inclusive, and collaborative environment
• Colleagues that appreciate differences in people, perspectives, cultures, and ideas
• The fruits of our employee-led committees focused on offering engaging social, wellness and community service activities all year long

For more information about Primera please visit our website: PrimeraEng.com.

Equal Employment Opportunity

Primera is committed to the principles of equal employment opportunity. Primera’s practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person’s race, color, creed, religion, national origin, sex, age, ancestry, disability, physical handicap, marital status, sexual orientation, veteran status, citizenship status or other protected group as defined by law.

Starting salary is between $65K - $80K based on skills and qualifications, with the high end of the range limited to applicants based on relevant years of experience.

Salary Description

$65K - $80K per year