Administrative Specialist 1

Sphs Group; New Kensington (Westmoreland County); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Medical & Dental

Retirement plan with match

Tuition discounts

Career advancement

Generous time off

Be an SPHS Hero!

Job summary

Southwest Behavioral Care in New Kensington, PA is seeking a part-time Administrative Specialist to support daily operations. The role involves data entry, record maintenance, and handling communications with staff, providers, clients, and families.

Responsibilities include transcription for medical staff, visitor/phone screening, and ensuring accuracy and confidentiality in line with policies. Excellent organization and customer service are essential.

Qualifications

• Demonstrated ability to use computer software and word processing.
• Demonstrated knowledge of elementary accounting procedures and terminology.
• Excellent communication, customer service, and relationship-building skills.
• Must be well organized, detail-oriented, and have excellent time management skills.

Responsibilities

• Conducts tasks and assignments within established procedures and protocols.
• Processes information, data input, and prepares outputs and reports.
• Maintains communications with staff, vendors, providers, clients and families.
• Transcribes dictation for medical staff.
• Screens visitors and phone calls for program staff.
• Ensures accuracy, format, grammar, and completeness of information.

Skills

Computer skills

Accounting knowledge

Communication skills

Time management

Detail oriented

Job description

Job Details

Job Location: Southwest Behavioral Care New Kensington – New Kensington, PA 15068

Position Type: Part Time

Job Shift: Any

Overall Function

• Conducts successful task and/or assignment completion, including emergencies, within established procedures and protocols.
• Responsible for processing information, processing mathematical computations, and/or data input, and the satisfactory completion of appropriate output, documents, information, reports, and the like.
• Maintains appropriate and assigned communications with all levels of staff, vendors, health care providers and institutions, clients, and their families.
• Transcribes dictation for medical staff.
• Screen visitors and phone calls for program and office staff.
• Ensures the accuracy, format, grammar, completeness, and consistency of information processed.
• Maintains and processes records, client information, forms, supply and equipment requisitions, payment, and billing information.
• Adheres to all policies, laws, regulations, and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.

Qualifications

• Demonstrated ability and skill using computer software and word processing equipment.
• Demonstrated knowledge of elementary accounting procedures and terminology.
• Excellent communication, customer service, and relationship-building skills.
• Must be well organized, detail-oriented, and have excellent time management skills.
• Ability to sit for long periods of time during the workday.
• Ability to operate a keyboard and a multi-line telephone simultaneously with a high degree of accuracy.
• Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services, and FBI Fingerprint Clearances.
• Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program.

Available Benefits

• Medical and dental benefits for eligible employees.
• Retirement plan with potential for agency match.
• Tuition discounts with partnering colleges and universities.
• Career advancement opportunities.
• Generous time off for eligible employees.
• Be an SPHS Hero!

EQUAL OPPORTUNITY EMPLOYER