Administrative Specialist

U.S. Federal Solutions, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading management consulting firm is seeking a professional for administrative support in Washington, D.C. This role is pivotal for operational efficiency within the Commander's Action Group of the 11th Wing. Candidates must possess a DoD Secret Clearance and experience in military administrative functions. Responsibilities include coordination of events and communication strategies to align with command policies while supporting the Command Staff effectively.

Benefits

Employer-provided paid Medical / Dental / Vision insurance

Employer matching 401K plan

PTO

11 Federal Holidays

Voluntary benefits including Short/Long Term Disability, Life, and AD&D Insurance

Qualifications

• Active DoD Secret Clearance required.
• Working knowledge of U.S. Air Force organizational structures and administrative functions.
• 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff.

Responsibilities

• Maintain and update key personnel rosters and phone lists.
• Plan and coordinate engagements like commander's calls and town halls.
• Develop and present briefings to leadership on project status.

Skills

Administrative Skills

Coordination

Communication

Job description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Position Overview:

We're looking for a professional with strong administrative and coordination skills to support the Commander's Action Group (CAG) of the 11th Wing. This role is critical to ensuring the Command Staff can operate efficiently and stay aligned with mission priorities. If you've worked at the executive level in a military or government setting and can keep operations moving smoothly behind the scenes, we'd like to hear from you.

Qualifications:

• Active DoD Secret Clearance required
• Working knowledge of U.S. Air Force organizational structures and administrative functions
• 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff
  
  
  

Requirements

• Key Responsibilities:
• Wing Process Augmentation
• Maintain and update key personnel rosters and phone lists; distribute quarterly or as needed
• Input and manage items in the strategic calendar
• Monitor and manage the CAG task system: accept tasks, assign responsibility, track progress, and follow up to ensure completion
• Draft and route memoranda for Command Team review and signature
• Manage email distribution lists on behalf of the Command Team
• Collect, organize, and analyze data to support recommendations to leadership
• Communicate task requirements and deadlines to ensure timely program execution
• Develop and present briefings to leadership on project status and task completion
• Attend required meetings, trainings, and functions; keep staff informed of relevant updates
• Event Coordination
• Plan and coordinate a variety of engagements including commander's calls, town halls, mission briefings, and visits from distinguished guests
• Partner with base organizations, local government, and community leaders to support installation-level engagements
• Offer input on event strategy, communication planning, and public outreach
• Communication Strategy
• Help align communication and engagement activities with the commander's policies and guidance
• Contribute ideas to improve organizational responsiveness, morale, and collaboration with mission partners
  
  

Office Hours:

• 0800 to 1700 Monday through Friday
  
  
  

Benefits

• Employer-provided paid Medical / Dental / Vision insurance
• Employer matching 401K plan
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance