Administrative Specialist

Confederated Tribes of Warm Springs; Warm Springs (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Vision and dental

Flexible spending plan

Supplemental insurance packages

401(k) with employer match

Holidays and PTO

Job summary

The Confederated Tribes of Warm Springs seek an organized administrative professional to support a branch across diverse disciplines. You will handle scheduling, reports, inventory management, and project tracking to help achieve strategic goals.

The role requires independent work in a fast-paced environment, strong communication, attention to detail, and proficiency in Microsoft Office. Competitive benefits include comprehensive health coverage, retirement options, and paid holidays.

Qualifications

• Highly organized multi-tasker who works well in a fast-paced environment.
• Excellent written and oral communication, report writing, and documentation skills.
• Knowledge of administrative management practices and basic accounting principles including budgets, grants/contracts and payroll.
• Proficient with Microsoft Office (Word, PowerPoint and Excel) and scheduling/calendar tools.

Responsibilities

• Provide crucial operational support and assist with strategic goals.
• Maintain efficiency and ensure compliance with reporting requirements and preparation of reports.
• Manage inventory and track projects to support branch activities.
• Undertake complex administrative assignments and special projects in a timely manner.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Independent worker

Tools

Microsoft Office

Job description

Provides crucial operational support, focuses on strategic goals, ensures efficiency, maintaining compliance with reporting and preparation of reports, daily function, problem solving, inventory management, and project tracking.

Requirements

Highly organized multi-tasker who works well in a fast-paced environment. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting a branch of diverse disciplines. Excellent organization and leadership skills. Knowledge of administrative management practices and procedures and basic accounting principles, including budgets, grants/contracts and payroll. Working knowledge of tribal organization and documents that govern the Public Safety Branch departments and related areas. Have strong written, oral communication, report writing and documentation skills. Proficient computer skills including Microsoft Office (Word, PowerPoint and Excel), scheduling appointments/updating calendars on Goggle. Undertake and complete complex administrative assignments and special projects in a timely manner. Attention to detail and problem-solving skills. Use good independent judgment and initiative.

Benefits

Benefits include: Excellent medical insurance with low annual maximum-out-of-pocket costs, plus vision and dental. Available flex spending plan for daycare and medical costs. Also available are numerous supplemental insurance packages. 401(k) or ROTH retirement with up to 5% employer matching after one year of employment. Eleven days of paid holidays and Personal time off (PTO) accruing at 130 hours annually with increases after three years of service.