Administrative Specialist

Zohopublic; Russellville (AR); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Flexible spending plan

Supplemental insurance

Retirement plan (401k/ROTH)

Paid holidays & PTO

Job summary

Zohopublic seeks an organized administrative professional in Russellville, AR to support branch operations. You will manage a range of executive support tasks, maintain schedules, and assist with reports and documentation to support strategic goals.

The role requires strong communication, independent work, and attention to detail, with proficiency in Microsoft Office and calendar management. This position offers on-site work and opportunities for ownership of projects and routine clerical

Qualifications

• Highly organized multi-tasker in a fast-paced environment.
• Experience in admin and executive support tasks; able to work independently.
• Strong written and oral communication, report writing, and documentation skills.
• Knowledge of administrative management, budgeting, grants/contracts, and payroll basics.
• Proficient with Microsoft Office and calendar management (Google Calendar).
• Detail-oriented with problem-solving and initiative.

Responsibilities

• Provide operational support focused on strategic goals and efficiency.
• Ensure compliance with reporting requirements and prepare regular reports.
• Manage daily administrative functions and resolve issues with problem-solving.
• Oversee inventory management and project tracking.

Skills

Organizational skills

Multi-tasking

Communication skills

Leadership

Written & verbal communication

Problem-solving

Attention to detail

Independent work

Time management

Tools

Microsoft Office

Google Calendar

Job description

Provides crucial operational support, focuses on strategic goals, ensures efficiency, maintaining compliance with reporting and preparation of reports, daily function, problem solving, inventory management, and project tracking.

Requirements

Highly organized multi-tasker who works well in a fast-paced environment. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting a branch of diverse disciplines. Excellent organization and leadership skills. Knowledge of administrative management practices and procedures and basic accounting principles, including budgets, grants/contracts and payroll. Working knowledge of tribal organization and documents that govern the Public Safety Branch departments and related areas. Have strong written, oral communication, report writing and documentation skills. Proficient computer skills including Microsoft Office (Word, PowerPoint and Excel), scheduling appointments/updating calendars on Goggle. Undertake and complete complex administrative assignments and special projects in a timely manner. Attention to detail and problem-solving skills. Use good independent judgment and initiative.

Benefits

• Excellent medical insurance with low annual maximum-out-of-pocket costs, plus vision and dental.
• Available flex spending plan for daycare and medical costs.
• Also available are numerous supplemental insurance packages.
• 401(k) or ROTH retirement with up to 5% employer matching after one year of employment.
• Eleven days of paid holidays and Personal time off (PTO) accruing at 130 hours annually with increases after three years of service.