Administrative Specialist

Back On Course Educational Services LLC; United States; Remote; USD 25,000 - 39,000; Full time

Benefits offered by this job

Paid sick time

Vacation time

Growth opportunities

Job summary

Back On Course Educational Services LLC is seeking an Administrative Specialist for a fully remote, full-time role in the United States. You will serve as the logistical expert, supporting our team with scheduling, communications, records management, and business metrics reporting.

The ideal candidate has a minimum of 2 years of administrative experience, excellent organizational and communication skills, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• High school diploma or equivalent required.
• At least 2 years of administrative experience.
• Excellent organizational, verbal communication, and writing skills.
• Strong skills in Microsoft Office and Google Workspace.
• Experience with online meeting and messaging software (Zoom, WebEx, Microsoft Teams, etc.)
• Aptitude to learn new software and systems.
• Ability to prioritize and manage deadlines.
• Ability to work seated in front of a computer for long periods of time.
• Ability to maintain confidentiality.
• Ability to successfully pass background check.

Responsibilities

• Exhibit professional, caring, and welcoming communication that models patience and respect for diverse cultures.
• Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence.
• Maintain up-to-date and organized records and databases.
• Provide regular updates, presentations, and reports on business metrics.
• Assist with planning activities including meetings, workshops, and conferences.
• Process travel and expense reimbursement requests.
• Maintain supply and equipment inventory and request equipment orders and repairs.
• Audit and perform account receivable functions.
• Facilitate staff onboarding and training.

Skills

Administrative experience

Organizational skills

Verbal communication

Written communication

Deadline management

Confidentiality

Computer proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Zoom

WebEx

Microsoft Teams

Job description

Future Opening: Administrative Specialist

Full Time Fully Remote - US

Who We Are

Approximately one in four U.S. jobs requires some level of science knowledge, but companies are struggling to find and retain employees with the skills they need - especially skills like math and programming. Back On Course Educational Services is the solution to this problem. We provide personalized educational support for adults who want to thrive in a career in the science workforce. Our experts have hands-on experience and deliver a variety of engaging methods of support including one-on-one training sessions and workshops. They specialize in and have a passion for working with adults that are underrepresented in the science workforce.

We know what it's like, because we've been there. We've helped our clients gain new skills, earn certifications, and more. It's time to reimagine how we develop our workforce. It's time to get back on course.

Job Overview

We are currently seeking an Administrative Specialist to serve as the logistical expert and key support for our team. This is an exciting opportunity to join a growing, mission-driven company at a pivotal stage.The ideal candidate has stellar organizational skills, can quickly establish a rapport and communicate well, and has a high degree of self-directedness and efficiency.

Read on to learn how you will make an impact and contribute to the operational health and success of the Back On Course Educational Services team in your role.

Responsibilities include:

• Exhibit professional, caring, and welcoming communication that models patience, compassion, and respect for diverse cultures and experiences
• Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence
• Maintain up-to-date and organized records and databases
• Provide regular updates, presentations, and reports on business metrics
• Assist with planning activities including meetings, workshops, and conferences
• Process travel and expense reimbursement requests
• Maintain supply and equipment inventory and request equipment orders and repairs
• Audit and perform account receivable functions
• Facilitate staff onboarding and training
• Paid sick & vacation time
• Opportunities for growth & advancement

Required Qualifications/Skills

• High school diploma or equivalent education required
• At least 2 years of administrative experience
• Excellent organizational, verbal communication, and writing skills
• Strong skills in Microsoft Office and Google Workspace
• Experience with online meeting and messaging software (Zoom, WebEx, Microsoft Teams, etc.)
• Aptitude to learn new software and systems
• Ability to prioritize and manage deadlines
• Ability to work seated in front of a computer for long periods of time
• Ability to maintain confidentiality
• Ability to successfully pass background check

Preferred Qualifications/Skills

• Experience developing internal processes and filing systems
• Experience managing invoices and expenses
• Experience with learning and course management systems (Blackboard, Canvas, Google Classroom, etc.)
• Statistical analysis experience

Note: This is a full-time hourly role currently scoped at 30 hours/week.

Approximately one in four U.S. jobs requires some level of science knowledge, but companies are struggling to find and retain employees with the skills they need - especially skills like math and programming. Back On Course Educational Services is the solution to this problem. We provide personalized educational support for adults who want to thrive in a career in the science workforce. Our experts deliver a variety of engaging methods of support including one-on-one training sessions and workshops. They have hands-on experience and specialize in working with adults that are underrepresented in the science workforce. We know what it's like, because we've been there. We've helped our clients gain new skills, earn certifications, and more. It's time to reimagine how we develop our workforce. It's time to get back on course.