Administrative Specialist

UMB Financial Corporation; Salt Lake City (UT); On-site; USD 39,000 - 57,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching program

Annual incentive pay

Health insurance

Tuition reimbursement

Wellbeing program

Employee assistance program

Job summary

UMB Financial Corporation’s Specialty Corporate Trust team is seeking an Administrative Specialist to provide routine support to staff and manage office operations, including phone coverage, mail processing, and welcoming visitors.

You will back up Relationship Managers, handle record keeping, system updates, vaulting of assets, checks, and assist with projects. This fast-paced role includes monthly deadlines and team collaboration.

Qualifications

• High school diploma or equivalent work experience required.
• Minimum 2 years of relevant administrative experience.

Responsibilities

• Monitor main office phone line and group mailboxes, manage visitor welcome and badge coordination.
• Process incoming/outgoing mail, record keeping, and system updates; assist with vaulting assets and logging checks.
• Support fee coordination and resolve administrative/operational issues; participate in projects as needed.
• Serve as office expert for event planning, logistics, and breakroom supply maintenance.

Skills

Customer service

Office administration

Communication

Time management

Education

High school diploma or equivalent

Tools

FileNet

Job description

UMB’s Specialty Corporate Trust team offers a variety of trust products and services to the structured finance world, primarily for municipal and default. We work with customers based across the world to administer their trust transactions. We offer a niche product and service offering and our team is known around the world as one of a few specialty trust departments that can onboard and administer this unique group of products. The Administrative Specialist role supports the Specialty Corporate Trust team by providing routine, general administrative support to Corporate Trust client staff, and fulfilling various administrative functions. Working in the Specialty Corporate Trust group can be fun and exciting. It is often fast paced and has monthly deadlines that we rally around. It is an environment where the associates take pride in their work, support each other, provide the resources needed to succeed, and always work as a team. Our team has a strong background in the industry and many associates have 10-30 years of experience working these types of deals. We are always happy to share knowledge and help those around us grow!

How you’ll spend your time:

• You will provide excellent customer service by monitoring the main office phone line, monitoring group mailboxes and fax inbox, manage temporary badge assignments, ordering supplies, booking travel and welcoming/accompanying office visitors.
• You will support our Relationship Managers by processing incoming and outgoing mail, record keeping, maintenance and updates to systems, some fee coordination, resolving administrative and operations problems, vaulting of assets, logging incoming checks, scanning and saving documentation to FileNet and facilitating postage.
• You will assist with other one-time and ongoing projects as needed and you will have opportunities to serve on committees that engage the group and support business needs.
• You will become the office expert office, and the team will look to you as the point person for all event planning, logistical support, and breakroom supply maintenance.

• High school degree or equivalent work experience
• 2 years of relevant experience

This position was posted on 08/19/2026. The application deadline for this position is 45 days from the posting date unless filled earlier.

Compensation Range: $38,916 - $57,244

The posted compensation range on this listing represents UMB’s good faith and reasonable estimate based on its budget and what it expects to be the starting pay for this role, but the actual compensation may vary by geographic location, experience level, and other job-related factors. Please see the description of benefits included with this job posting for additional information.

UMB offers competitive and varied benefits to eligible associates, such as

• Paid Time Off
• 401(k) matching program
• annual incentive pay
• paid holidays
• a comprehensive company sponsored benefit plan including medical, dental, vision, and other insurance coverage
• health savings, flexible spending, and dependent care accounts
• adoption assistance
• an employee assistance program
• fitness reimbursement
• tuition reimbursement
• an associate wellbeing program
• an associate emergency fund
• and various associate banking benefits

Benefit offerings and eligibility requirements vary.

UMB and its affiliates are committed to inclusion and diversity and provide employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin, age, disability, military service, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

If you need accommodation for any part of the employment process because of a disability, please send an e-mail to [e-mail] to let us know the nature of your request.

If you are a California resident, please visit our Privacy Notice for California Job Candidates to understand how we collect and use your personal information when you apply for employment with UMB.

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