Administrative Specialist

Douglas ESD; Roseburg (OR); On-site; USD 36,000 - 47,000; Full time

Job summary

Douglas ESD in Roseburg, Oregon is seeking an Administrative Specialist for the Education Services department. This 230‑day per year, 5 days per week, 8 hours per day role begins immediately.

You will provide administrative and customer service support to external partners and internal departments, manage meetings and calendars with Outlook, prepare professional documents, and assist in developing an organization-wide Professional Development structure.

Qualifications

• High school diploma or equivalent required.
• Experience with project management practices required.
• Experience working in a dynamic office environment preferred.

Responsibilities

• Provide high quality administrative and customer service to external partners and internal departments.
• Manage the process flow of contracts, invoicing, and budgeting with accuracy and efficiency.
• Coordinate meetings: calendaring, space, tech, materials, guests, and follow-up.

Skills

Administrative support

Customer service

Calendar management

Outlook

Canva

Communication

Budgets

Education

High school diploma or equivalent

Tools

Canva

Outlook

Job description

Administrative Specialist

DOUGLAS ESD DOUGLAS ESD - Roseburg, Oregon Open in Google Maps

Job Details

Job ID: 5958085

Application Deadline: Oct 19, 2026 11:59 PM (UTC)

Posted: Oct 13, 2026 12:00 AM (UTC)

Starting Date: Immediately

Salary: $26.34 - $33.95 per hour (Depending on relevant verifiable experience)

Job Description

Administrative Specialist - Douglas ESD

Douglas ESD is accepting applications for the position of Administrative Specialist for our Education Services department. This position is 230 days per year, 5 days per week, 8 hours per day to begin immediately.

• Provide high quality and timely administrative and customer service to external partners and internal departments as representatives of the department.
• Understand all programs and represent the programs’ goals and structures, while proactively identifying points of efficiency and connection throughout the organization.
• Interface with all Douglas ESD programs to identify trends and areas of alignment between programs.
• Ability to manage complex and dynamic projects, prioritize workload, communicate effectively, and complete assigned tasks on time and complete.
• Manage the process flow of contracts, invoicing, and budgeting with accuracy and efficiency.
• Ability to manage meetings from setting and calendaring dates, securing meeting space, ensuring access to presentation tools, coordinating food/beverage, coordinating and communicating special guests, printing and distribution of meeting materials, supporting meeting attendees, problem-solving, and meeting clean-up and follow-up.
• Ability to assist in developing an organization-wide Professional Development structure to include calendar, outreach, attendee rosters, reminders, and continuing education documentation.
• Ability to maintain Outlook calendars, ensuring pertinent and complete information and overall accuracy. Serve as the point of contact for staff to assist in accessing and publishing on the shared calendar.
• Upon direction, create professional documents that are clear, accurate, and without error.
• Knowledge of basic desktop design programs for posters, newsletters, and presentations–including Canva.
• Provide ongoing technical assistance by phone and in person for department staff in following processes and procedures throughout the organization.
• Basic knowledge of using data for program guidance and decision making.
• Be consistently available to department staff, prioritize needs, delegate when appropriate.
• This position also serves as backup support for answering phones and in person queries for the front office receptionist as needed.
• Other duties as assigned.

• High school diploma or equivalent required.
• Experience with project management practices required.
• Experience working in a dynamic office environment is preferred.

Douglas ESD has been awarded the Douglas County Working Parents Award for 2026.

Background Check Conducted

Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.

Douglas ESD policy provides veterans and disable veterans with preference as required by law.

Position Type: Full-time

Salary: $26 to $33 Per Hour

Job Categories:

Organization-level Positions > Specialist

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• ESD HR
• 1409 NE Diamond Lake #110
• Suite 110
• Roseburg, Oregon 97470
• Phone: [phone]
• Email: [e-mail]

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