Administrative Specialist

Southport-Truck-Group; Palm Harbor (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Southport Truck Group is seeking an Administrative Specialist in Tampa, FL to support Accounts Receivable and HR functions. The role suits a detail-oriented candidate who excels in a multi-faceted environment and contributes to overall organizational success.

Responsibilities include posting payments, bank deposits, customer portal support, credit application review, recruitment and onboarding, employee records, and HR/admin tasks.

Qualifications

• 0-1 years of experience in accounts receivable or related role.
• Basic knowledge of accounting principles and a strong focus on customer service.
• Excellent written and verbal communication skills for effective interaction with internal teams, external partners, and customers.
• Ability to work independently and manage time effectively.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
• Professional, customer-oriented attitude with the ability to foster positive relationships.

Responsibilities

• Accounts Receivable: Accurately post payment receipts into the accounting system, reconcile customer accounts, and resolve discrepancies efficiently.
• Payment Management: Oversee the organization and timely deposit of checks into the bank, ensuring accuracy and adherence to internal procedures.
• Customer Portal Support: Address and resolve any issues related to customer payment portals, working directly with customers to ensure smooth transactions and prompt resolution of concerns.
• Credit Application Management: Collaborate with the Credit Manager to review, process, and approve customer credit applications, ensuring proper evaluation of creditworthiness and compliance with company policies.
• Recruitment and Onboarding: Assist with the recruitment process by posting job openings, reviewing applications, screening candidates, and preparing new hire paperwork. Support new employee onboarding by facilitating orientation and ensuring all documentation is completed.
• Employee Record Management: Maintain up-to-date employee records, ensuring compliance with company policies, legal requirements, and confidentiality standards.
• HR Support: Handle administrative tasks, address HR-related inquiries, and aid with benefits administration, safety, and other employee matters.
• Compliance: Ensure compliance with workplace regulations, including health and safety standards, and assist with implementing safety protocols and wellness initiatives.
• Administrative Support: Provide general administrative assistance to both the Accounting and HR departments, including preparing reports, handling day-to-day office tasks, and offering support during audits or other critical activities.
• Other duties and tasks, as assigned.

Skills

Accounts receivable

Customer service

Communication

Time management

Organizational skills

Attention to detail

Microsoft Office

Education

High school diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Specialist

Tampa, FL, US

Salary Range: $20.00 To $25.00 Hourly

Job Summary

Southport Truck Group is seeking a detail-oriented Administrative Specialist to support both Accounting Receivable and HR functions. This role is ideal for someone who thrives in a multi-faceted environment and enjoys contributing to the success of the organization.

Responsibilities

• Accounts Receivable: Accurately post payment receipts into the accounting system, reconcile customer accounts, and resolve discrepancies efficiently.
• Payment Management: Oversee the organization and timely deposit of checks into the bank, ensuring accuracy and adherence to internal procedures.
• Customer Portal Support: Address and resolve any issues related to customer payment portals, working directly with customers to ensure smooth transactions and prompt resolution of concerns.
• Credit Application Management: Collaborate with the Credit Manager to review, process, and approve customer credit applications, ensuring proper evaluation of creditworthiness and compliance with company policies.
• Recruitment and Onboarding: Assist with the recruitment process by posting job openings, reviewing applications, screening candidates, and preparing new hire paperwork. Support new employee onboarding by facilitating orientation and ensuring all documentation is completed.
• Employee Record Management: Maintain up-to-date employee records, ensuring compliance with company policies, legal requirements, and confidentiality standards.
• HR Support: Handle administrative tasks, address HR-related inquiries, and aid with benefits administration, safety, and other employee matters.
• Compliance: Ensure compliance with workplace regulations, including health and safety standards, and assist with implementing safety protocols and wellness initiatives.
• Administrative Support: Provide general administrative assistance to both the Accounting and HR departments, including preparing reports, handling day-to-day office tasks, and offering support during audits or other critical activities.
• Other duties and tasks, as assigned.

Qualifications

• 0-1 years of experience in accounts receivable or a related role; dealership experience is a plus.
• Basic knowledge of accounting principles and a strong focus on customer service.
• Excellent written and verbal communication skills for effective interaction with internal teams, external partners, and customers.
• Ability to work independently and manage time effectively.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
• Professional, customer-oriented attitude with the ability to foster positive relationships.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• High school diploma or equivalent.

Job Summary

Southport Truck Group is seeking a detail-oriented Administrative Specialist to support both Accounting Receivable and HR functions. This role is ideal for someone who thrives in a multi-faceted environment and enjoys contributing to the success of the organization.

Responsibilities

• Accounts Receivable: Accurately post payment receipts into the accounting system, reconcile customer accounts, and resolve discrepancies efficiently.
• Payment Management: Oversee the organization and timely deposit of checks into the bank, ensuring accuracy and adherence to internal procedures.
• Customer Portal Support: Address and resolve any issues related to customer payment portals, working directly with customers to ensure smooth transactions and prompt resolution of concerns.
• Credit Application Management: Collaborate with the Credit Manager to review, process, and approve customer credit applications, ensuring proper evaluation of creditworthiness and compliance with company policies.
• Recruitment and Onboarding: Assist with the recruitment process by posting job openings, reviewing applications, screening candidates, and preparing new hire paperwork. Support new employee onboarding by facilitating orientation and ensuring all documentation is completed.
• Employee Record Management: Maintain up-to-date employee records, ensuring compliance with company policies, legal requirements, and confidentiality standards.
• HR Support: Handle administrative tasks, address HR-related inquiries, and aid with benefits administration, safety, and other employee matters.
• Compliance: Ensure compliance with workplace regulations, including health and safety standards, and assist with implementing safety protocols and wellness initiatives.
• Administrative Support: Provide general administrative assistance to both the Accounting and HR departments, including preparing reports, handling day-to-day office tasks, and offering support during audits or other critical activities.
• Other duties and tasks, as assigned.

Qualifications

• 0-1 years of experience in accounts receivable or a related role; dealership experience is a plus.
• Basic knowledge of accounting principles and a strong focus on customer service.
• Excellent written and verbal communication skills for effective interaction with internal teams, external partners, and customers.
• Ability to work independently and manage time effectively.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
• Professional, customer-oriented attitude with the ability to foster positive relationships.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• High school diploma or equivalent.

Monday - Friday 8:00 - 5:00pm in office with hour unpaid lunch