Administrative Specialist

ASRC Federal; Oklahoma City (OK); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health care benefits

401(k)

Paid time off

Job summary

ASRC Federal Advanced Research LLC (AFAR) seeks an experienced Administrative Specialist to join the Terminal Surveillance & Beacon team in Oklahoma City, OK. This full-time on-site role supports FAA NAS operations at MMAC and involves daily administrative duties, travel coordination, and data entry for federal staff and contractors.

The role requires independence, strong communication, and excellent organizational skills, with relocation to Oklahoma City within commutable distance preferred.

Qualifications

• High School Diploma or GED.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong interpersonal and teamwork abilities.
• Customer relations skills.

Responsibilities

• Support daily team operations, reception duties, and meeting coordination.
• Manage travel, expense report, and timesheet assistance for federal staff and contractors.
• Maintain team inventory, GFE receipts, office supplies, administrative files, and government property logs.
• Monitor team outlook mailboxes, distribute correspondence, and assist with report preparation.
• Coordinate training, on/off-boardings, and maintain team calendars and contact lists.
• Handle shipping, deliveries, mail distribution, and data entry into required systems.
• Prepare for workplace inspections and address follow‑up items.

Skills

Independence

Communication

Interpersonal skills

Teamwork

Customer relations

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Description

Posted Monday, August 10, 2026 at 4:00 AM

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are atop veteran employer and Certified Great Place to Work™

ASRC Federal Advanced Research LLC (AFAR) is seeking an experienced Administrative Specialist to join our Terminal Surveillance & Beacon team that supports the Federal Aviation Administration (FAA) in Oklahoma City, OK. This is a full-time on-site position at the Mike Monroney Aeronautical Center (MMAC).

The Terminal Surveillance & Beacon team provides Second Level Engineering Support (SLES) to the following National Airspace Systems (NAS): Air Traffic Control Beacon Interrogator (ATCBI) 5/6/6M, Monopulse Secondary Surveillance Radar (MSSR) / Diminishing Manufacturing Source - Monopulse Secondary Surveillance Radar (DMS MSSR), Surveillance and Broadcast Services Monitor (SBSM), Surveillance and Broadcast Services Subsystem (SBSS), Airport Surveillance Radar (ASR) 8/11, and Common Terminal Digitizer (CTD).

All candidates must have the following to pass the Federal Background Investigation and obtain the FAA Public Trust security clearance.

• Be a US Citizen.
• Have resided in the US for three (3) consecutive years.
• RealID Driver’s License/ID or current US Passport.

Relocation Requirement

Candidate must reside or be willing to relocate within a commutable distance to Oklahoma City, OK.

Education & Experience Requirement

• High School Diploma or GED

Required Skills

• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint)
• Ability to communicate effectively through verbal and written communication.
• Strong interpersonal and team working skills.
• Customer relations skills.

Preferred Skills

• High organizational and clerical skills.
• Familiarity with computer operation, electronic file management, operating various software packages, data entry, accessing network folders, etc.
• Acrobat familiarity (Signing and creating forms, leaving comments, data entry, etc.)
• Familiarity with FAA NAS systems and FAA Second Level Engineering processes desired.

Essential Daily Job Duties

• Support daily team operations, reception duties, and meeting coordination.
• Manage travel, expense report, and timesheet assistance for federal staff and contractors.
• Maintain team inventory, GFE receipts, office supplies, administrative files, and government property logs.
• Monitor team outlook mailboxes, distribute correspondence, and assist with report preparation.
• Coordinate training, on/off-boardings, and maintain team calendars and contact lists.
• Handle shipping, deliveries, mail distribution, and data entry into required systems.
• Prepare for workplace inspections and address follow‑up items.
• Assist with conference room setup, occasional meeting minutes, and development of SOPs.
• Full-time position with a standard work schedule.
• Lifting up to 15 lbs for small office supply orders or GFE.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.