Administrative Specialist

Murray State University; Murray (KY); On-site; USD 18,127 - 25,817; Full time

Job summary

Murray State University in Murray, KY invites applications for an Administrative Specialist in the Teacher Education Services department. The position provides administrative support and data maintenance for certification processes, rank changes, and program documentation for both undergraduate and graduate students.

Open to a regular full-time, non-exempt hourly staff; two years of college and four years of upper-level office experience are required, with strong MS Office skills and attention

Qualifications

• Four years of upper-level office experience in a business, government, or industrial setting.
• Alertness, initiative, attention to accuracy, memory for oral and written directions or details, ability to plan and make decisions often without instruction of supervision.
• Excellent communication and interpersonal skills.
• Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.
• Excellent decision-making skills, problem solving and organizational skills.
• Pleasant disposition and demeanor.
• Ability to multitask.

Responsibilities

• Enter accurate records of admission and exit information for undergraduate and graduate students who are participating in EPSB approved educator preparation programs.
• Review the yearly Admission & Exit report for accuracy and completeness before submitting to the state.
• Verify students have met coursework and assessment requirements prior to issuing a recommendation to the state for the student's certification, endorsement, or rank change.
• Maintain a complete record of recommendations, denials, and additional information for each student enrolled in an approved program and use these records to pull reports together as needed for TES.
• Generate early notification letters for undergraduate students who are pending graduation and have successfully completed the student teaching program.
• Review weekly PRAXIS score reports sent to the University on behalf of students to denote which undergraduate and graduate students have met the assessment requirements for the program.
• Assist the Director of TES as needed to gather information, pull records, and generate reports.
• Collaborate with coworkers to update and maintain a digital database central to the success of TES.
• Other duties as assigned.

Skills

Office experience

Communication skills

Multitasking

Decision making

Problem solving

Organizational skills

Interpersonal skills

Attention to detail

Education

Two years of college

Tools

MS Office Suite

Job description

Posting Number:

20270020NE

Job Title:

Administrative Specialist

Number of Vacancies:

1

About Murray State:

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits:

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment:

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment:

Regular Full-Time

Work Location:

Murray, KY

Employment Term:

12 Months

Position Type:

Staff - Non-Exempt (Hourly)

Department:

Teacher Education Services

Summary of Job Duties and Responsibilities:

Administrative support and data maintenance. Provides essential services to TES regarding processing undergraduate and graduate students' information and documents in relation to certifications, endorsements, and rank changes through approved programs.

• Enter accurate records of admission and exit information for undergraduate and graduate students who are participating in EPSB approved educator preparation programs.
• Review the yearly Admission & Exit report for accuracy and completeness before submitting to the state.
• Verify students have met coursework and assessment requirements prior to issuing a recommendation to the state for the student's certification, endorsement, or rank change.
• Maintain a complete record of recommendations, denials, and additional information for each student enrolled in an approved program and use these records to pull reports together as needed for TES.
• Generate early notification letters for undergraduate students who are pending graduation and have successfully completed the student teaching program.
• Review weekly PRAXIS score reports sent to the University on behalf of students to denote which undergraduate and graduate students have met the assessment requirements for the program.
• Assist the Director of TES as needed to gather information, pull records, and generate reports.
• Collaborate with coworkers to update and maintain a digital database central to the success of TES.
• Other duties as assigned.

Minimum Education Requirements:

• Two years of college.

Minimum Experience and Skill Requirements:

• Four years of upper-level office experience in a business, government, or industrial setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
• Alertness, initiative, attention to accuracy, memory for oral and written directions or details, ability to plan and make decisions often without instruction of supervision.
• Excellent communication and interpersonal skills.
• Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.
• Excellent decision-making skills, problem solving and organizational skills.
• Pleasant disposition and demeanor.
• Ability to multitask.

Posting Date:

07/29/2026

Closing Date:

08/12/2026

Open Until Filled:

No

Hourly Rate/Annual Salary:

$15.95 (Additional pay dependent upon qualifications)

Staff Grade:

104

Work Hours:

• Normal working hours.

Physical Demands:

• Normal for office environment.