Administrative Specialist

F.L. Crane; Madison (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

Flcrane in Madison, Alabama is looking for an Administrative Assistant to provide comprehensive support to office operations. Responsibilities include managing calls, organizing documents, handling correspondence, and maintaining records.

The ideal candidate will have prior experience in administrative roles, possess exceptional organizational skills, and a degree in Business Administration is preferred. This position is suited for someone who excels in multitasking and communication.

Qualifications

• Previous experience as an executive assistant preferred.
• Associate's degree in Business Administration or related field preferred.
• High school diploma or equivalent required.

Responsibilities

• Answer and direct calls.
• Make travel and accommodation arrangements.
• Handle and prioritize all correspondence.
• Prepare invoices or financial statements.
• Create and maintain records ensuring accessibility.
• Prepare reports as assigned.
• Manage job calendars.

Skills

Excellent MS Office knowledge

Outstanding organizational skills

Excellent verbal and written communication

Time management skills

Familiarity with office equipment

Education

Associate's degree in Business Administration

High school diploma or equivalent

Job description

The administrative assistant helps the office for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks.

Essential Duties and Responsibilities

• Answer and direct calls
• Make travel and accommodation arrangements
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Create and maintain electronic and paper records ensuring information is organized and easily accessible
• Prepare reports as assigned
• Gather New Hire paperwork and upload into system.
• Keep up with office supply inventory and order supplies when needed.
• Maintain paperwork/information for crane college and create monthly reports.
• Assist in new hire orientation and help with paperwork.
• Manage job calendars.

Education and/or Work Experience Requirements

• Previous experience as an executive assistant, preferred.
• Associate's degree in Business Administration or related field, preferred.
• High school diploma (or equivalent), required.

Preferred Skills and Abilities

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Associates Degree (preferred)
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills

Equal Opportunity Employer, including disabled and veterans.