Administrative Specialist

Nebraska Department of Health and Human Services; Lincoln (NE); On-site; Full time

Job summary

An established government agency is seeking an Administrative Specialist to support health licensing processes and deliver exceptional service. This role is crucial for public health and safety, involving financial transactions, compliance monitoring, and customer support. Join a dedicated team making a difference in the community while enjoying a comprehensive benefits package, including generous leave and retirement contributions. This position offers a great opportunity for career growth in a supportive environment focused on diversity and inclusion.

Benefits

156% state-matched retirement contribution

13 paid holidays

Generous leave benefits

Tuition reimbursement

Public Service Loan Forgiveness

79% employer-paid health insurance

Dental and vision coverage

$20,000 life insurance

Career growth opportunities

Qualifications

• Experience in customer service and office support procedures.
• Ability to manage sensitive information with confidentiality.

Responsibilities

• Process financial documents and support compliance monitoring.
• Assist with licensee inquiries and manage office supplies.

Skills

Customer Service

Organizational Skills

Communication Skills

Problem-Solving Skills

Education

High School Diploma

Post-High School Coursework

Tools

Microsoft Office Suite

Job description

Join to apply for the Administrative Specialist role at Nebraska Department of Health and Human Services

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Join to apply for the Administrative Specialist role at Nebraska Department of Health and Human Services

Job Posting

JR2025-00016036 Administrative Specialist (Open)

The work we do matters!

Hiring Agency

Health & Human Services - Agency 25

Location:

Lincoln, NE

Hiring Rate

$18.811

Job Posting

JR2025-00016036 Administrative Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

05-12-2025

Job Description

Position Overview

Join a dedicated team making a difference for the citizens of Nebraska. As an Administrative Specialist with the Public Health Licensure Unit Support Team, you’ll play a key role in supporting health licensing processes and delivering exceptional service to licensees. This position directly contributes to public health and safety by managing financial transactions, ordering supplies, processing drug and alcohol testing permits, assisting with licensee compliance monitoring, and providing high-quality customer support.

What We Offer

156% state-matched retirement contribution

13 paid holidays

Generous leave benefits

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

79% employer-paid health insurance

Dental and vision coverage

Employer-paid $20,000 life insurance

Career growth opportunities

Job Responsibilities

In this dynamic and impactful role, you will:

• Process a variety of financial documents, including journal entries, invoices, inter-agency fund transfers, and reimbursement forms.
• Coordinate the onboarding process for new occupational licensing board members.
• Support compliance monitoring for licensees placed on disciplinary action.
• Coordinate and issue alcohol testing permits.
• Assist with managing high volumes of incoming and outgoing mail and respond to public inquiries by phone and email.
• Assist licensees during renewal periods and support customer service functions.
• Coordinate onboarding and offboarding teammates.
• Order and track office supplies, phones and specialty items as needed.
• Contribute to the development and implementation of a new License Information System.
• Participate in special projects, data tracking, and the creation of presentations.
  
  

Requirements/Qualifications

Minimum Qualifications: Coursework/training or experience in public contact, customer service, and/or performing and applying office/clerical support procedures, including the use of a personal computer, associated software, and office equipment.

Preferred Qualifications: One year of post-high school coursework or experience in:

• Administration, office management, accounting, or finance
• Policy analysis, operations research, or program evaluation
• Fields related to public health, licensing, or government operations
  
  

Knowledge, Skills & Abilities

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to manage sensitive information with confidentiality and professionalism
• Customer-focused mindset with problem-solving skills
• Proficiency in Microsoft Office Suite and other administrative software
  
  

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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