Administrative Specialist

ruralpsychiatryassociates; Grand Forks (ND); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k)

Paid Time Off

Paid Holidays

Life Insurance

Short & Long-Term Disability

Job summary

Rural Psychiatry Associates is seeking an Administrative Specialist to support daily operations in a growing healthcare organization. This full-time, in-office role based in Grand Forks, ND involves coordinating projects, supporting teams, and travel to new office locations for setup and readiness.

The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment, with strong communication skills and proficiency in common office software.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to manage multiple priorities.
• Proficiency in office software and general computer systems.

Responsibilities

• Coordinate projects and track deadlines across departments.
• Support administration, providers, and facility leadership teams.
• Manage provider timecards and assist with payroll-related tracking.
• Organize and track attendance for trainings and professional development sessions.
• Assist with marketing initiatives and campaign coordination.
• Collect, organize, and maintain important organizational data and documents.
• Travel to new office locations to assist with setup and operational readiness.
• Maintain confidentiality and support organizational compliance standards.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Project coordination

Independence

Team collaboration

Driver's license

Education

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Administrative Specialist

At Rural Psychiatry Associates, we are committed to bringing quality mental health services to rural and underserved communities across the country. We are looking for an Administrative Specialist who is organized, proactive, and ready to play an important role in supporting the daily operations of a growing healthcare organization.

This role is ideal for someone who enjoys multitasking, coordinating projects, solving problems, and supporting teams in a fast-paced and mission-driven environment.

Position Details

• Full-Time


• In-Office Position – Grand Forks, ND


• Travel Required for New Office Setup & Support

What You'll Do

• Coordinate projects and track deadlines across departments


• Support administration, providers, and facility leadership teams


• Manage provider timecards and assist with payroll-related tracking


• Organize and track attendance for trainings and professional development sessions


• Assist with marketing initiatives and campaign coordination


• Collect, organize, and maintain important organizational data and documents


• Help facilitate meetings, trainings, and special projects


• Provide backup administrative support as needed


• Travel to new office locations to assist with setup and operational readiness


• Maintain confidentiality and support organizational compliance standards

What We're Looking For

• Strong organizational and multitasking abilities


• Excellent communication and interpersonal skills


• Attention to detail and ability to manage multiple priorities


• Proficiency in Microsoft Office Suite and general computer systems


• Ability to work independently and collaboratively


• Experience in administrative support or project coordination preferred


• Associate or Bachelor's degree preferred


• Valid driver's license and willingness to travel

Benefits

• Medical, Dental & Vision Insurance


• 401(k)


• Paid Time Off


• Paid Holidays


• Life Insurance


• Short & Long-Term Disability