Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); Remote; USD 36,000 - 51,000; Full time

Job summary

Commonwealth of Kentucky in Frankfort, KY is seeking an Administrative Specialist to provide essential administrative support and oversee underground storage tank registrations. The role involves updating UST facility data, handling public inquiries, and ensuring compliance with established procedures.

Holders will assist supervisors, interpret regulations, and perform additional duties as needed. This is a full-time executive branch position with potential telecommute options and a 6-month

Qualifications

• Graduate of a college or university with a bachelor's degree.
• One year of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Provides administrative support to supervisors and staff by reviewing and updating database related UST facility information per established business and standard operating procedures.
• Corresponds with the public by phone, and in writing regarding inconsistencies or inaccuracies in UST Facility Registration forms, invoice and regulations.
• Interprets procedures and regulations for the completion of daily work.
• Performs other duties as required.

Skills

Excellent communication skills

Time management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Administrative Specialist

Salary: $3,228.98 - $4,553.26 Monthly

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency: Energy & Environment Cabinet | Dept for Environmental Protection

Location: 300 Sower Boulevard, Frankfort, KY 40601 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

The mission of the Kentucky Energy & Environment Cabinet (EEC) is to improve the quality of life for all Kentuckians by protecting our land, air, and water resources by utilizing our natural resources in an environmentally conscientious manner. We do this by helping families connect with nature and preserving the Commonwealth’s natural heritage; and by supporting innovative, resilient, and sustainable energy solutions that together bring economic benefit to the commonwealth.

If you are looking for a positive work environment and a career where you can make a difference in the environment we live in, then EEC is the cabinet for you. For more information on what our cabinet has to offer, check out our YouTube page: https://www.youtube.com/channel/UCWSuC43XqlHchYeQ66tP7tg and our Careers page: https://eec.ky.gov/Pages/careers.aspx

By joining the Division of Waste Management, Underground Storage Tank (UST) Branch, Administrative Services Section as Administrative Specialist, you will have the opportunity to provide assistance and oversight of underground storage tank facilities registrations to businesses, state and federal agencies, local governments, and the general public.

Holders of the Administrative Specialist position will complete tasks such as:

• Provides administrative support to supervisors and staff by reviewing and updating database related UST facility information per established business and standard operating procedures.
• Corresponds with the public by phone, and in writing regarding inconsistencies or inaccuracies in UST Facility Registration forms, invoice and regulations.
• Interprets procedures and regulations for the completion of daily work.
• Performs other duties as required.

Desired candidates possess the following requisite skills or experience applicable to the position:

• Proficient with Microsoft Office or related Software
• Excellent communication skills including written and verbal.
• Good time management and organizational skills
• Ability to multitask

EEC provides opportunities for development and upward movement. There is room to grow your skill set as you build your career. Come join our team and make an impact in the future of Kentucky. We look forward to reviewing your application.

EEC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. EEC will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that EEC has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Victoria Duncan at [e-mail] or 502-782-1044.

An Equal Opportunity Employer M/F/D