Administrative Specialist

Gurwin Healthcare System; Commack (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) plan

Paid time off

Education reimbursement

On-site cafe

Job summary

Gurwin Healthcare System in Commack, NY, is seeking an Administrative Specialist for our Home Care Agency. The role requires handling payroll prep, insurance verifications, OASIS submissions, and document management for homecare patients.

We offer a competitive salary and comprehensive benefits within a dynamic hospital-like environment on Long Island. Prior home care office experience is preferred, with opportunities to grow within the Gurwin continuum.

Qualifications

• College degree preferred.
• Minimum of 2 years of home care or related office experience.
• Excellent interpersonal and organizational skills required.

Responsibilities

• Work on SmartLinx daily in preparation of bi-weekly payroll.
• Prepare manual mileage reports for FTE and FFS staff.
• Monthly insurance verification for patients on services.
• Generate weekly and monthly GAL patients with home care service report.
• Initial document entry into Crescendo for new homecare patients.
• Prepare and submit monthly Continuum Admin/Discharge report.
• Submit OASIS to CMS portal three times a week.
• Manage/track and send 485, PVCs, discharge and transfer physician orders daily.

Skills

Interpersonal skills

Organizational skills

Office experience

Education

College degree preferred

2+ years home care experience

Job description

Gurwin Healthcare System is a full healthcare continuum providing extraordinary care to the Long Island community and beyond. Set primarily on a 36-acre campus in Commack, NY, the Gurwin Healthcare System includes the 460-bed Gurwin Jewish Nursing & Rehabilitation Center, Gurwin's Assisted Living community (Gurwin Jewish : Fay J. Lindner Residences), our independent living community (Fountaingate Gardens), Island Nursing and Rehab Center, and two certified (CHHA) and licensed home care (LHCSA) agencies.

Our innovative facility and growing services offer opportunities to advance your career. We are currently seeking an Administrative Specialist for our Home Care Agency.

EDUCATION AND EXPERIENCE REQUIREMENTS

• College degree preferred.
• Minimum of 2 years of home care or related office experience.
• Excellent interpersonal and organizational skills required.

JOB RESPONSIBILITIES:

• Work on SmartLinx daily in preparation of bi-weekly payroll
• Prepare manual mileage reports for FTE and FFS staff either manually/electronically
• Monthly (1st of month) insurance advantage plan verifications for our existing patients on services
• Generate weekly and monthly GAL patients with home care service report
• Face to face document follow-up with MD offices
• Initial document entry into Crescendo for new homecare patients
• Prepare and submit monthly Continuum Admin/Discharge report
• Insurance verification back-up
• Prepare and submit OASIS to CMS portal three times a week
• Manage and run OASIS export validation report and follow up with clinical team.
• Submit to portal & forward report for correction to the clinical manager.
• Manage/track and send 485, PVCs, discharge, and transfer physician orders daily for Crescendo
• Manage and submit Medical Record Requests
• Prepare, validate, and submit check requests for rehab vendors and contracts
• Reconcile outstanding invoices from vendors.
• Places DME orders in the McKesson system as needed
• Demonstrates an attitude of cooperation and professionalism when dealing with peers and supervisors.
• Assist with other office duties as needed.
• Assist in covering other staff members during absences for vacation, sickness, etc. and performs related tasks.
• Special projects: Periodically checks for Additional Document Request (ADR) and ensures to meet the submission deadline. Prepare ADR documentation for clinical review & approval prior to submission.

We offer an excellent salary, a dynamic work environment and a comprehensive benefits package.

• Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option. Includes:
• Fitness Reimbursement Program
• Wellness discounts
• Dental Insurance through MetLife
• Vision Insurance through Anthem Blue Cross Blue Shield (EyeMed)
• Accrued holiday/personal and vacation time; payout for unused sick time for those who qualify
• Flexible Spending Account – Medical and/or Dependent Care
• Long term disability Insurance for those who qualify (no cost to employee)
• Life Insurance – value is equal to employee’s annual salary (no cost to employee)
• National Employee Assistance Program (no cost to employee)
• Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview
• Tax deferred annuity plan – employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)
• Tuition Reimbursement up to $5,000 per year
• Sign-on bonus for specified clinical positions
• Employee Referral Bonus for specified clinical positions
• Starbuck’s café on-site
• Staff cafeteria with subsidized pricing
• Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats and other theme related staff events
• Other discounts and added value for employees from outside corporations including BJs membership discount, FourLeaf FCU savings perks, Plum Benefits Entertainment discounts and more!

EOE M/F/D/V