Administrative Specialist

Clemson University; Columbia (SC); On-site; USD 31,000 - 41,000; Full time

Job summary

Clemson University Livestock-Poultry Health unit seeks an Administrative Specialist to provide in-person support for Poultry Health, Ruminant Health, and Emergency Management Programs in Columbia, SC. The role covers day-to-day office operations, document handling, communications, and coordination of program activities and events.

Key duties include supporting NPIP processes, grant documentation, records management, and calendar management.

Qualifications

• A high school diploma. Related clerical experience may be substituted for a high school diploma.

Responsibilities

• Provide administrative support for the Poultry Health, Ruminant Health and Emergency Management Programs.
• Support day-to-day office operations, document handling, communication, and coordination of program activities.
• Assist with NPIP, grant documentation, records, and calendar/meeting coordination.

Job description

JOB SUMMARY:

Provides administrative support for the Poultry Health, Ruminant Health and Emergency Management Programs within Animal Health Programs at Clemson University Livestock-Poultry Health which is an in-person position and headquartered in Columbia, SC. Primary support will be for the Poultry Health Program. Day-to-day office operations, including document handling, communication, supporting team activities. Coordinating tasks and maintaining efficient workflows to ensure smooth office operations. Other duties as assigned.

JOB DUTIES:

• 15% - Ruminant Programs Support – Assist with maintaining paper and electronic records, databases, reports, cooperative agreements, and grant documentation, as well as disease surveillance and response activities involving regulated animal diseases.
• 35% - Emergency Programs Support – Provide administrative and program support for Animal Health Programs’ emergency preparedness groups. Support the planning, coordination, execution, and after‑action activities associated with outreach events, trainings, presentations, exercises, and other program initiatives. Serve as a member of the Agency’s Incident Management Team during trainings, drills, exercises, and actual disease response activities, as assigned. Responsibilities may require work beyond the normal schedule and routine duties to support emergency operations and agency response needs. Provide administrative support to the ESF‑17 Team during gubernatorial emergency activations. Perform assigned administrative and coordination functions to support effective emergency response operations. Assist with emergency response outreach and communications to poultry and livestock industries as directed. Support continuity of Poultry Programs operations during emergency activations and ensure essential administrative and program functions are maintained throughout the response.
• 50% - Poultry Programs and National Poultry Improvement Plan (NPIP) Support – Provide administrative and programmatic support for the National Poultry Improvement Plan (NPIP), poultry disease surveillance, poultry traceability initiatives, cooperative agreements, and grant programs. Maintain accurate paper and electronic records, databases, official correspondence, reports, and program documentation. Coordinate calendars, meetings, schedules, and program deadlines to support effective program operations. Receive, document, and reconcile payments for NPIP supplies and certifications, including checks, cash, and money orders, and maintain appropriate receipts and financial logs. Assist with the planning, coordination, execution, and post‑event activities associated with outreach programs, trainings, presentations, and industry events. Participate in the rotation of receptionist duties for the Livestock and Poultry Health (LPH) office alongside other Administrative Specialists.

JOB CODE:

AA50

EMPLOYEE TYPE:

Regular FTE Staff

Minimum Requirements:

A high school diploma. Related clerical experience may be substituted for a high school diploma.

Preferred Requirements:

XX

RESPONSIBILITIES:

JOB KNOWLEDGE

Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.

SUPERVISIVE RESPONSIBILITIES

Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES

No fiscal responsibility for the department’s budget.

PHYSICAL REQUIREMENTS:

Perceive, observe, clarity of vision: 75%Extends hands or arms in any direction: 10%Move, transport, raise or lower 50 lbs or more: 10%Recognize or inspect visually: 75%Communicate, converse, give direction, express oneself: 80%Position self to accomplish task (i.e. stoop, kneel, crawl): 10%Ascend or descend (i.e. stairs, ladder): 5%Use hands or feet to operate or handle machinery, equipment, etc.: 5%Walk or move about: 25%Sit (stationary position) for prolonged period: 75%Stand for Prolonged Period: 10%

WORKING CONDITIONS:

Overnight travel: 5%Chemical hazards: 5%Mechanical hazards: 5%Vibration: 5%Noise: 5%Wet and/or humid: 5%Exposure to dust/fumes: 5%Exposure to heat or cold: 10%

WORK SCHEDULE:

Standard Hours:

37.5

COMPENSATION INFORMATION:

Expected Salary Range

31,000 - 41,000

Salary is dependent upon several factors including, but not limited to, a candidate’s previous experience, knowledge, skills and performance in accordance with Clemson’s compensation guidelines.

ESSENTIAL PERSONNEL LEVEL:

Emergency Response - In the event of an emergency closure or modified operations, this position is required to respond in order to provide the University’s initial response to the emergency situation, including the execution of mission essential functions. Some positions in this category may be required to work remotely or be on call.

JOB LOCATION:

Columbia, SC

APPLICATION DEADLINE:

November 9, 2026

MILITARY AND VETERAN:

Military Equivalency

Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

Veteran Preference:

South Carolina provides employment preference to eligible veterans for qualifying full‑time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD‑214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact [e-mail] with any questions or issues.

CLOSING STATEMENT:

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.