Administrative Coordinator - Animal Health & Emergency Programs

Clemson University; Clemson (SC); On-site; USD 31,000 - 41,000; Full time

Job summary

Clemson University in Columbia, SC is seeking an Administrative Specialist to provide in-person administrative support for Poultry Health, Ruminant Health and Emergency Management Programs. The role handles day-to-day office operations, records management, and coordination of NPIP and related program activities, with the team relying on reliable scheduling and communication.

Minimum qualifications include a high school diploma; related clerical experience may substitute, and the position offers

Qualifications

• A high school diploma. Related clerical experience may be substituted for a high school diploma.

Responsibilities

• Ruminant Programs Support -- Assist with maintaining paper and electronic records, databases, reports, cooperative agreements, and grant documentation, as well as disease surveillance and response activities involving regulated animal diseases.
• Emergency Programs Support -- Provide administrative and program support for Animal Health Programs' emergency preparedness groups. Support the planning, coordination, execution, and after-action activities associated with outreach events, trainings, presentations, exercises, and other program initiatives. Serve as a member of the Agency's Incident Management Team during trainings, drills, exercises, and actual disease response activities, as assigned. Responsibilities may require work beyond the normal schedule and routine duties to support emergency operations and agency response needs. Provide administrative support to the ESF-17 Team during gubernatorial emergency activations. Perform assigned administrative and coordination functions to support effective emergency response operations. Assist with emergency response outreach and communications to poultry and livestock industries as directed. Support continuity of Poultry Programs operations during emergency activations and ensure e
• Poultry Programs and National Poultry Improvement Plan (NPIP) Support -- Provide administrative and programmatic support for the National Poultry Improvement Plan (NPIP), poultry disease surveillance, poultry traceability initiatives, cooperative agreements, and grant programs. Maintain accurate paper and electronic records, databases, official correspondence, reports, and program documentation. Coordinate calendars, meetings, schedules, and program deadlines to support effective program operations. Receive, document, and reconcile payments for NPIP supplies and certifications, including checks, cash, and money orders, and maintain appropriate receipts and financial logs. Assist with the planning, coordination, execution, and post-event activities associated with outreach programs, trainings, presentations, and industry events. Participate in the rotation of receptionist duties for the Livestock and Poultry Health (LPH) office alongside other Administrative Specialists.

Education

High school diploma

Job description

Clemson University in Columbia, SC is seeking an Administrative Specialist to provide in-person administrative support for Poultry Health, Ruminant Health and Emergency Management Programs. The role handles day-to-day office operations, records management, and coordination of NPIP and related program activities, with the team relying on reliable scheduling and communication.

Minimum qualifications include a high school diploma; related clerical experience may substitute, and the position offers