Administrative Specialist

CLEMU Clemson University; Columbia (SC); On-site; USD 31,000 - 41,000; Full time

Job summary

Clemson University Livestock-Poultry Health seeks an administrative support specialist to back Poultry Health, NPIP, and Emergency Management programs in Columbia, SC. This in-person role handles day-to-day office operations, document handling, and coordination of team activities.

Primary duties include maintaining records, supporting emergency response activities, and assisting with NPIP program administration to ensure smooth program operations.

Qualifications

• A high school diploma or equivalent clerical experience.
• Related clerical experience may substitute for a high school diploma.

Responsibilities

• Ruminant Programs support: maintain paper and electronic records, databases, reports, cooperative agreements, and grant documentation, plus disease surveillance activities.
• Emergency Programs support: assist with planning, coordination, execution, and after-action activities for outreach events, trainings, exercises, and other program initiatives; serve on the Incident Management Team during trainings and drills.
• NPIP/Poultry Programs support: maintain records, coordinate payments for NPIP supplies and certifications, assist with events and program documentation, and rotate receptionist duties.

Skills

Administrative support

Education

High school diploma

Job description

JOB SUMMARY

Provides administrative support for the Poultry Health, Ruminant Health and Emergency Management Programs within Animal Health Programs at Clemson University Livestock-Poultry Health which is an in-person position and headquartered in Columbia, SC. Primary support will be for the Poultry Health Program. Day-to-day office operations, including document handling, communication, supporting team activities. Coordinating tasks and maintaining efficient workflows to ensure smooth office operations. Other duties as assigned.

JOB DUTIES

• 15% – Ruminant Programs Support – Assist with maintaining paper and electronic records, databases, reports, cooperative agreements, and grant documentation, as well as disease surveillance and response activities involving regulated animal diseases.
• 35% – Emergency Programs Support – Provide administrative and program support for Animal Health Programs' emergency preparedness groups. Support the planning, coordination, execution, and after-action activities associated with outreach events, trainings, presentations, exercises, and other program initiatives. Serve as a member of the Agency's Incident Management Team during trainings, drills, exercises, and actual disease response activities, as assigned. Responsibilities may require work beyond the normal schedule and routine duties to support emergency operations and agency response needs. Provide administrative support to the ESF‑17 Team during gubernatorial emergency activations. Perform assigned administrative and coordination functions to support effective emergency response operations. Assist with emergency response outreach and communications to poultry and livestock industries as directed. Support continuity of Poultry Programs operations during emergency activations and ensure essential administrative and program functions are maintained throughout the response.
• 50% – Poultry Programs and National Poultry Improvement Plan (NPIP) Support – Provide administrative and programmatic support for the National Poultry Improvement Plan (NPIP), poultry disease surveillance, poultry traceability initiatives, cooperative agreements, and grant programs. Maintain accurate paper and electronic records, databases, official correspondence, reports, and program documentation. Coordinate calendars, meetings, schedules, and program deadlines to support effective program operations. Receive, document, and reconcile payments for NPIP supplies and certifications, including checks, cash, and money orders, and maintain appropriate receipts and financial logs. Assist with the planning, coordination, execution, and post‑event activities associated with outreach programs, trainings, presentations, and industry events. Participate in the rotation of receptionist duties for the Livestock and Poultry Health (LPH) office alongside other Administrative Specialists.

JOB CODE & EMPLOYEE TYPE

Job Code: AA50. Employee Type: Regular FTE Staff.

MINIMUM REQUIREMENTS

A high school diploma. Related clerical experience may be substituted for a high school diploma.

PREFERRED REQUIREMENTS

XX

RESPONSIBILITIES & KNOWLEDGE

• Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.

SUPERVISORY & BUDGETARY RESPONSIBILITIES

Not responsible for supervising employees. No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS

• Perceive, observe, clarity of vision: 75%
• Extends hands or arms in any direction: 10%
• Move, transport, raise or lower 50 lbs or more: 10%
• Recognize or inspect visually: 75%
• Communicate, converse, give direction, express oneself: 80%
• Position self to accomplish task (i.e. stoop, kneel, crawl): 10%
• Ascend or descend (i.e. stairs, ladder): 5%
• Use hands or feet to operate or handle machinery, equipment, etc.: 5%
• Walk or move about: 25%
• Sit (stationary position) for prolonged period: 75%
• Stand for Prolonged Period: 10%

WORKING CONDITIONS

• Overnight travel: 5%
• Chemical hazards: 5%
• Mechanical hazards: 5%
• Vibration: 5%
• Noise: 5%
• Wet and/or humid: 5%
• Exposure to dust/fumes: 5%
• Exposure to heat or cold: 10%

WORK SCHEDULE

Standard Hours: 37.5.

COMPENSATION INFORMATION

Expected Salary Range 31,000 – 41,000. Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Emergency Response – In the event of an emergency closure or modified operations, this position is required to respond in order to provide the University's initial response to the emergency situation, including the execution of mission essential functions. Some positions in this category may be required to work remotely or be on call.

JOB LOCATION

Columbia, SC.

APPLICATION DEADLINE

November 9, 2026.

MILITARY AND VETERAN

Military Equivalency: Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties. Veteran Preference: South Carolina provides employment preference to eligible veterans for qualifying full‑time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD‑214 for confidential review. A request for Veteran Preference can be made via the application process.

EEO & DEI STATEMENTS

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.

ABOUT US

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others. Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.