Administrative Specialist

Primary Talent Partners; Charlotte (NC); Hybrid; USD 28,929 - 31,684; Full time

Job summary

A staffing agency has an opening for an Administrative Specialist II in Charlotte, NC. This role involves providing administrative support for a large program within the power and utilities sector. Responsibilities include coordinating meetings, arranging travel, and supporting stakeholder engagement activities. Candidates should have a High School diploma and over 5 years of relevant experience. This is a 16-month W2 contract position with a hybrid schedule, offering competitive pay without additional benefits.

Qualifications

• 5+ years of relevant experience in a high volume environment.
• Proven ability to provide logistical support and coordinate meetings.

Responsibilities

• Provide administrative support for stakeholder engagement activities.
• Coordinate meeting arrangements and business travel.
• Assist in the development of meeting materials and support onsite events.

Skills

Strong experience with MS Office Suite

Ability to provide administrative support

Logistics coordination

Education

High School diploma

Job description

Primary Talent Partners has a new contract opening for an Administrative Specialist II with our large power and utilities client in Charlotte, NC. This is a 16-month contract with a potential for extension.

Pay: $21.00 - $23.00/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.

Schedule: Hybrid

Description

• Provide administrative support for the ADMS Program's stakeholder engagement activities.
• Candidates must have developed knowledge and skills through formal training or considerable work experience.
• This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity.
• Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files and calendars.
• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.
• Additional duties include providing logistical support, such as meal ordering, access management, hotel and flight coordination, liaising with on-site administrative support, and other logistical needs for ADMS Program team members for on‑site events like software deployments, working sessions, and big room planning events.
• This resource may also be needed to support the facilitation of said events, including development of meeting material, room or site preparation, or assisting the primary meeting owner with ensuring all needs are addressed heading into the event.
• This resource will also assist the Program Director and other key personnel in scheduling of meetings and other events.
• Some travel will be required to support these on‑site events, anticipated at approximately once per quarter.

Qualifications

• High School diploma required
• 5+ years relevant experience in a high volume environment
• Strong experience with MS Office Suite

Primary Talent Partners is an Equal Opportunity / Affi­rmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at [e-mail].