Administrative Specialist

gategroup; Chantilly (VA); On-site; USD 30,307,000 - 31,685,000; Full time

Benefits offered by this job

Paid time off

401k with company match

Life insurance

Medical, dental, vision plans

Disability insurance

Commuter benefits

Employee discounts

Weekly pay for union employees

Free hot meals

Job summary

gategroup is seeking an Administrative Specialist to support operations staff with clock-in/clock-out monitoring and time-keeping, plus general office duties. The role requires a High School Diploma or GED and 1-2 years of clerical experience, with strong MS Office skills, time management, organizational, and communication abilities.

The position offers non-trivial benefits including healthcare, life insurance, 401k with match, commuter benefits, and weekly pay for union employees, with a

Qualifications

• Education: High School Diploma or GED is required.
• Work Experience: Minimum of 1-2 years of experience with clerical duties and responsibilities.
• Technical Skills: Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint; ability to work in a fast-paced, deadline-driven environment.
• Excellent time management skills; strong organizational, analytical and leadership skills.

Responsibilities

• Assist the operations staff with managing and monitoring employee clock-in and clock-out activity and oversee time-keeping activities in the unit.
• General office duties to include but not limited to filing, telephone routing and messages, etc.

Skills

Microsoft Office

Excel

PowerPoint

Time management

Organizational skills

Analytical skills

Leadership

Written communication

Oral communication

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

We’re looking for motivated, engaged people to help make everyone’s journeys better. The Administrative Specialist is responsible to assist the operations staff with managing and monitoring employee clock-in and clock-out activity and oversee time-keeping activities in the unit, and general office responsibilities.

Annual Hiring Range/Hourly Rate: $22K - $23K Per Hour

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Commuter benefits
• Employee Discounts
• Weekly pay for union employees
• Free hot healthy meals for unit operations roles

Main Duties and Responsibilities:

• Assist the operations staff with managing and monitoring employee clock-in and clock-out activity and oversee time-keeping activities in the unit.
• General office duties to include but not limited to filing, telephone routing and messages, etc.

Qualifications

• Education: High School Diploma or GED is required
• Work Experience: Minimum of 1-2 years of experience with clerical duties and responsibilities
• Technical Skills: (Certification, Licenses and Registration) Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint Ability to work in a fast paced, deadline driven environment Excellent time management skills required Strong organizational, analytical and leadership skills required
• Language / Communication Skills: Must have excellent written and oral communication skills

Job Dimensions

• Geographic Responsibility: TBA
• Type of Employment: Full-time / Part-time
• Travel %: None
• Exemption Classification: Non-Exempt

Internal Relationships, External Relationships

• Internal Relationships: External Relationships:

Work Environment / Requirements of the Job

• Budget / Revenue Responsibility: (Local Currency)
• Organization Structure

Managerial Relationships and Team Size

• Direct Line Manager (Title): Varies by unit: “GM”, “Mgr, Ops”, “Senior Mgr, Ops”, or “Dir, Assembly”
• Dotted Line Manager (Title, if applicable): N/A
• Number of Direct Reports: NA
• Number of Dotted Line Reports: NA
• Estimated Total Size of Team: 2 gategroup

Competencies Required to be Successful in the Job

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: We treat each other with respect and we act with integrity We communicate and keep each other informed We put our heads together to problem solve and deliver excellence as a team We have passion for our work and we pay attention to the little details We foster an environment of accountability, take responsibility for our actions and learn from our mistakes We do what we say we will do, when we say we are going to do it We care about our coworkers, always taking an opportunity to make someone’s day better

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

We anticipate that this job will close on: 09/30/2026

gategroup is the global leader in airline catering, retail-on-board and hospitality products and services. gategroup provides passengers with superior culinary and retail experiences, leveraging innovation and advanced technology solutions. Headquartered in Zurich, Switzerland, gategroup delivers operational excellence through the most extensive catering network in the aviation industry, serving passengers from over 200 operating units in over 60 countries/territories across all continents. We work in an exciting industry – fast-paced and ever-changing. Industry trends and customer expectations are constantly evolving and it is critical that we are agile, innovative and ready for change - and our people are our driving force. We offer attractive opportunities to be part of this fast-paced and truly international working environment.

For further information, please visit www.gategroup.com.