Administrative Specialist

Abrisa Industrial Glass, Inc.; California; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Benefits plan

401K with company match

Job summary

Telic Company in Valencia, CA is seeking a dependable Administrative Specialist to join a busy manufacturing office. You will handle administrative, accounting, customer service, and shipping tasks with accuracy and organization.

Responsibilities include processing orders and invoices, shipping domestically and internationally, maintaining records, and supporting multiple departments while communicating professionally with customers, vendors, and staff.

Qualifications

• High school diploma or equivalent.
• Associate’s degree in business, related field or equivalent practical experience is preferred.
• Four years’ bookkeeping experience.
• Experience with invoices, purchase orders, and shipping documents.

Responsibilities

• Process and invoice customer orders accurately and in a timely manner.
• Enter and process invoices received from vendors.
• Email invoices and other documentation to customers.
• Answer incoming telephone calls and direct calls as needed.
• Maintain organized electronic and paper filing systems.
• Prepare domestic and international shipments using FedEx, UPS, and DHL.
• Create shipping labels and prepare required shipping documentation.
• Track shipments and assist with shipping-related questions or issues.
• Maintain accurate customer, vendor, order, and shipping records.
• Assist management and other departments with general administrative tasks.
• Communicate professionally with customers, vendors, and employees.
• Help keep day-to-day office operations organized and running efficiently.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Team player

Education

High school diploma or equivalent

Associate’s degree in business or related field (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

FedEx shipping system

UPS shipping system

DHL shipping system

Job description

Telic Company is a manufacturing company located in Valencia, California, specializing in precision glass fabrication and photomask-related products and services. We are looking for a long-term team member who takes pride in being accurate, organized, and dependable.

We are seeking a dependable, organized, and detail-oriented Administrative Specialist to join our team in Valencia, CA. We are looking for someone who is comfortable handling a variety of administrative, accounting, customer service, and shipping responsibilities in a busy manufacturing office.

Responsibilities

• Process and invoice customer orders accurately and in a timely manner
• Enter and process invoices received from vendors
• Email invoices and other documentation to customers
• Answer incoming telephone calls and direct calls as needed
• Maintain organized electronic and paper filing systems
• Prepare domestic and international shipments using FedEx, UPS, and DHL
• Create shipping labels and prepare required shipping documentation
• Track shipments and assist with shipping-related questions or issues
• Maintain accurate customer, vendor, order, and shipping records
• Assist management and other departments with general administrative tasks
• Communicate professionally with customers, vendors, and employees
• Help keep day-to-day office operations organized and running efficiently

Qualifications

• High school diploma or equivalent required
• Associate’s degree in business, related field or equivalent practical experience is preferred
• Four years’ bookkeeping experience
• Previous office administration, office management, or similar experience preferred
• Strong organizational skills and attention to detail
• Comfortable working with invoices, purchase orders, and shipping documents
• Basic computer skills, including Microsoft Outlook, Word, and Excel
• Experience with FedEx, UPS, and DHL shipping systems is a plus
• Strong written and verbal communication skills
• Ability to prioritize multiple responsibilities and meet deadlines
• Dependable, professional, and willing to work as part of a team

We offer competitive pay, benefits plan and 401K with company match.

Telic is an Equal Opportunity Employer. Telic does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.