Administrative Services, Senior Support

Southern California Edison; Tehachapi (CA); Presencial; USD 52.000 - 78.000; Jornada completa

Descripción de la vacante

Southern California Edison (SCE) is hiring an Administrative Services, Senior Support to back general business operations. You’ll perform data entry, filing, copy/scan tasks, and basic research, using word processing, spreadsheets and presentations to prepare correspondence, reports and agendas. This on-site role supports efficiency and security.

Two+ years’ advanced administrative experience is required. Preferred: MS Office, SharePoint, customer service, and supporting multiple teams.

Formación

• Two or more years of experience performing advanced administrative and clerical functions.
• Experience supporting electrical utility distribution service planning or similar.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience handling confidential information with integrity.

Responsabilidades

• Provides general administrative support such as data entry, copying, filing and document preparation.
• Performs basic research; prepares documents, spreadsheets, presentations, and interoffice correspondence.
• Monitors and replenishes office supplies to ensure smooth daily operations.
• Identifies needs, implements solutions and maintains records for administrative, organizational, and clerical activities.
• Updates and maintains databases or spreadsheets relevant to operations, ensuring data accuracy.
• Provides recommendations for streamlining administrative processes and improving efficiency.
• Processes billings and invoices and tracks them to ensure timely processing.
• Screens visitors, issues visitor badges and enforces security protocols.
• Supports protecting sensitive information with the highest standards of conduct and integrity.

Conocimientos

Administrative support

Data entry

Document preparation

Research

MS Office proficiency

Herramientas

Microsoft Office Suite

SharePoint

Design Manager (DM)

Descripción del empleo

Join the Clean Energy Revolution

Become an Administrative Services, Senior Support at Southern California Edison (SCE) and build a better tomorrow. In this job, you’ll be responsible for supporting general business operations by providing various administrative support tasks to all employees, including copying, filing, data entry and basic research. You will identify, enhance and follow specific processes and procedures to maximize the efficiencies of the business. You will use business software applications (e.g. word processing presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas minutes etc. As an Administrative Services, Senior Support, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

• Provides general administrative support to a function such as data entry, copying, filing and document preparation.
• Performs basic research as instructed; prepares documents, spreadsheets, presentations, and interoffice Correspondence.
• Monitors and replenishes office supplies to ensure smooth daily operations, anticipating and addressing any needs or issues that may arise.
• Identifies needs, implements solutions and maintains records for administrative, organizational, and clerical support activities.
• Updates and maintains databases or spreadsheets relevant to the function's operations, ensuring data accuracy and integrity.
• Provides recommendations for streamlining administrative processes and implementing improvements to enhance efficiency and productivity.
• Processes billings and invoices and maintains a tracking system to ensure all invoices are accounted for and processed within established timelines.
• Screens visitors, issues visitor badges and ensures compliance with security protocols.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Two or more years of experience performing advanced administrative and clerical functions.

Preferred Qualifications

• Two or more years experience supporting electrical utility distribution service planning.
• One or more years of experience with Customer Service.
• Experience supporting multiple teams or departments.
• Experience and ability handling confidential information with integrity.
• One or more years of experience and proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with SharePoint folders and forms.

Preferred Qualifications

• Experience with Design Manager (DM).
• Strong written and verbal communication skills.
• Proven ability to multitask and adapt to shifting priorities in a fast-paced environment.
• Excellent organizational and time management abilities.
• Detail-oriented, with a track record of reliability and initiative.

Additional Information

• This position’s work mode is on-site. The employee will report to an SCE facility or in the field location. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
• Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• Position will require up to 20% traveling and being out in the field throughout the SCE service territory.
• Relocation does not apply to this position.
• This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following tests: EEI BCAB (Test #5206). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

About Southern California Edison

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status. We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at [e-mail] or [phone] and select option 2. The people at SCE don't just keep the lights on. Our mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.