Administrative Services, Senior Support

Edisonrefertalent; Tehachapi (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Southern California Edison (SCE) is seeking an Administrative Services, Senior Support to back general business operations. You will perform data entry, filing, document prep, and research, helping teams function efficiently.

Proficiency with MS Office and SharePoint is preferred, with attention to data integrity and security. Responsibilities include coordinating materials, updating databases, processing invoices, and supporting multiple departments.

Qualifications

• Two or more years of experience performing advanced administrative and clerical functions.
• Strong written and verbal communication skills.
• Experience supporting multiple teams or departments.

Responsibilities

• Provides general administrative support including data entry, copying, filing and document preparation.
• Prepares documents, spreadsheets, presentations, and interoffice correspondence.
• Monitors supplies and supports daily operations.
• Maintains databases or spreadsheets and ensures data accuracy.
• Processes billings and invoices and tracks timelines.
• Screens visitors and enforces security protocols.

Skills

Communication

Multitasking

Attention to detail

Time management

Customer Service

Tools

Microsoft Office Suite

SharePoint

Design Manager

Job description

Join the Clean Energy Revolution

Become an Administrative Services, Senior Support at Southern California Edison (SCE) and build a better tomorrow. In this job, you’llabe responsible for supporting general business operations by providing various administrative support tasks to all employees, including copying, filing, data entry and basic research. You will identify, enhance and follow specific processes and procedures to maximize the efficiencies of the business. You will use business software applications (e.g. word processing presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas minutes etc. As an Administrative Services, Senior Support, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

• Provides general administrative support to a function such as data entry, copying, filing and document preparation.
• Performs basic research as instructed; prepares documents, spreadsheets, presentations, and interoffice Correspondence.
• Monitors and replenishes office supplies to ensure smooth daily operations, anticipating and addressing any needs or issues that may arise.
• Identifies needs, implements solutions and maintains records for administrative, organizational, and clerical support activities.
• Updates and maintains databases or spreadsheets relevant to the function's operations, ensuring data accuracy and integrity.
• Provides recommendations for streamlining administrative processes and implementing improvements to enhance efficiency and productivity.
• Processes billings and invoices and maintains a tracking system to ensure all invoices are accounted for and processed within established timelines.
• Screens visitors, issues visitor badges and ensures compliance with security protocols.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Two or more years of experience performing advanced administrative and clerical functions.

Preferred Qualifications

• Two or more years experience supporting electrical utility distribution service planning.
• One or more years of experience with Customer Service.
• Experience supporting multiple teams or departments.
• Experience and ability handling confidential information with integrity.
• One or more years of experience and proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with SharePoint folders and forms.
• Experience with Design Manager (DM).
• Strong written and verbal communication skills.
• Proven ability to multitask and adapt to shifting priorities in a fast-paced environment.
• Excellent organizational and time management abilities.
• Detail-oriented, with a track record of reliability and initiative.

Additional Information

• This position's work mode is on-site. The employee will report to an SCE facility or in the field location. Further details of this work mode will be discussed at the interview stage. The workmode canbechangedbased on business needs.
• Visit our Candidate Resourcepage to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• Position will require up to 20%traveling and being out in the field throughout theSCE service territory.
• Relocation does not apply to this position.
• This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guidesfor the following tests: EEI BCAB (Test #5206). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

About Southern California Edison

The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at [e-mail] or [phone] and select option 2.