Administrative Services & Payroll Coordinator

Indiana, PA; Indiana (PA); On-site; USD 33,300 - 40,700; Full time

Job summary

Indiana County YMCA in Indiana, PA is seeking an Administrative Services Assistant to support the administrative office and daily operations. You will assist with accounts payable/receivable, payroll, HR onboarding, and records management while ensuring accuracy and confidentiality.

The role reports to the Director of Administrative Services and requires strong Microsoft Office skills, attention to detail, and a commitment to the YMCA's values of caring, honesty, respect and responsibility.

Qualifications

• Associate degree in business administration or related field preferred; equivalent experience considered.
• 1–2 years of experience in administrative, bookkeeping, accounting or payroll support.
• Proficiency with Microsoft Office, especially Excel and Word.
• Strong organizational skills with attention to detail and confidentiality.
• Excellent communication and customer service skills.
• Preferred: experience with QuickBooks, Daxko, or payroll software.

Responsibilities

• Process accounts payable and accounts receivable, including invoices and program billing.
• Verify daily deposits and enter financial data into Daxko and QuickBooks.
• Prepare daily/weekly journal entries and organize financial docs for reconciliations and audits.
• Assist with purchase orders and track office expenses.
• Support bi-weekly payroll by collecting and verifying timesheets.
• Assist with HR functions including onboarding, employee files, benefits, and clearances.

Skills

Communication

Confidentiality

Organization

Multitasking

Customer service

Education

Associate degree in Business Administration/Bookkeeping/HR or related field

Tools

Microsoft Excel

Microsoft Word

QuickBooks

Daxko

Job description

Indiana County YMCA in Indiana, PA is seeking an Administrative Services Assistant to support the administrative office and daily operations. You will assist with accounts payable/receivable, payroll, HR onboarding, and records management while ensuring accuracy and confidentiality.

The role reports to the Director of Administrative Services and requires strong Microsoft Office skills, attention to detail, and a commitment to the YMCA's values of caring, honesty, respect and responsibility.