Administrative Services Manager

State of Oregon; United States; Hybrid; USD 8,500 - 13,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Office of the Legislative Counsel in Salem, Oregon, seeks an Administrative Services Manager to lead our team of administrative professionals. You will oversee financial operations, budgeting, and reporting, while shaping agency policies and procedures.

This nonpartisan role requires seven years of related experience and a bachelor’s degree. You will manage day-to-day operations, coach staff, and ensure accountability, financial discipline, and effective workflow across the agency.

Qualifications

• Proven experience in the fiscal management of an organization, including planning, directing and controlling financial resources, core operations, budget preparation and execution, revenue generation, spending oversight, and reporting.
• Analytical and research skills.
• Strategic and critical thinking.
• Creativity.
• Sound decision making; growth mindset.

Responsibilities

• Experience both fast-paced, deadline-driven legislative sessions and more relaxed legislative interims
• Collaborate with creative and supportive colleagues to complete a wide array of projects
• Work in an environment where your ability to follow a process is valued but your ability to deeply understand and reimagine that process could be valued even more
• Discover a unique working environment that has inspired legislative careers that span decades

Skills

Fiscal management

Analytical skills

Strategic thinking

Budgeting

Leadership

Education

Bachelor's degree

Job description

Application Deadline:

09/13/2026

Agency:

Office of the Legislative Counsel

Salary Range:

$8,539 - $12,809

Position Type:

Employee

Position Title:

Administrative Services Manager

The Office of the Legislative Counsel is seeking an Administrative Services Manager to lead our dedicated team of administrative professionals. We are a permanent nonpartisan legislative service agency that provides legal and publication services to members, committees and staff of the Legislative Assembly.

The Administrative Services Manager provides leadership, direction and oversight to the members of the Administrative Services unit; formulates and implements agency policies and procedures; assesses hiring needs and analyzes budget resources to determine adequate available funding; and serves as the agency principal financial officer responsible for overseeing all financial operations and reporting of the agency, including accounting and budgeting. This position provides financial structure, accountability and resources, while helping drive the culture, execution and vision of the agency.

JOB DESCRIPTION

The Office of the Legislative Counsel in Salem, Oregon, invites you to put your proven skills to work as part of our management team. We are looking for someone with:

• Proven experience in the fiscal management of an organization, including experience in planning, directing and controlling financial resources, core operations, budget preparation and execution, revenue generation, spending oversight, and reporting;
• Analytical and research skills;
• Strategic and critical thinking;
• Creativity;
• Sound decision making; and
• A growth mindset who sees challenges as opportunities for growth.

In this nonpartisan role you will manage the day-to-day operations of the office and provide support, guidance and coaching to the Executive Support Specialists and the Publications Account Specialist.

Who You Are:

You are organized and logical and know how to structure your work to meet a series of priorities each day, often with competing deadlines. Youpossessthe flexibility to shift your attention from one task to another and back again. You have the ability to balance attention to detail with awareness of the deadline-driven nature of legislative, accounting and budgeting work. You appreciate careful process documentation and can find your way through complex and intricate workflow processes. You communicate effectively, enjoy collaborating with others and can work with peers who apply a broad range of skills and approaches toproblem-solving.

What You Will Do:

• Experience both fast-paced, deadline-driven legislative sessions and more relaxed legislative interims
• Collaborate with creative and supportive colleagues to complete a wide array of projects
• Work in an environment where your ability to follow a process is valued but your ability to deeply understand and reimagine that process could be valued even more
• Discover a unique working environment that has inspired legislative careers that span decades

What You Will Not Do:

• Craft, shape or influence legislative policy or waver in your duty to protect the agency’s strict adherence to attorney-client privilege and confidentiality standards

This is a hybrid (remote and in-office) position located in the Capitol building in Salem, Oregon.

While working from home, personal,stableand high-speed Internet access will berequiredto perform the functions of this position. There will be times when employees scheduled to be working from home will berequiredto report to the Capitol.Every effort will be made to provide reasonable notice; however, employees maybe requiredto report to the building under short notice.The Capitol islocatedat 900 Court Street NE, Salem, Oregon, 97301.

HOW TO QUALIFY:

Your application mustdemonstrate:

• Bachelor’s degree and seven years of related experience.
• An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.
• Please attach a resume that clearlystatesyour experience and a cover letter that states your interest in and aptitude for the position.
• Applications received without both documents may not be reviewed.

WHY THE OREGON STATE LEGISLATURE?

• Work/life balance - paid leave and acompetitive benefits package.
• Full medical, vision and dental insurance with paid sick leave, vacation, personal leave and 11 paid holidays per year.
• Opportunities for professional development to expand your breadth and depth of knowledge.
• Opportunity to support the creation of Oregon law andparticipatein andobserveOregon history as it unfolds.

Considering a move to Oregon?Check out what living,workingand playing in Oregon is like.

SPECIAL INFORMATION:

• Oregon state government provides qualifying veterans and disabled veterans with preference in employmentin accordance withORS 408.225, 408.230, and 408.235.If you are requesting veterans’ preference, you may receiveanadditionalquestionnaire in your Workday accountafter yousubmityour application. In order toensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday accountafter yousubmityour application. We ask that you complete the questionnairepromptly; extensions may be granted if necessary and reasonable. For questions about documentation, please visitVeterans Resourcesor call the Oregon Department of Veterans’ Affairs at1-800-692-9666.
• The salary in this job posting reflects the base salary without contributions to the Public Employees Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95%, and 6% will automatically be subject to a mandatory employee contribution to PERS.
• The work experience and/or education section of your application must clearlydemonstratehow you meet the minimum qualifications and desired skills described above.
• An offer including salary will not be extended until an equal pay analysis is completedpursuant toORS 652.220 and 659A.357. An equal pay analysis will be conductedutilizingthe education and work experience section of the legislative application.
• Work Authorization:The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will berequiredto complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents thatestablishemployment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hiresare authorized towork in the United States.
• If you have questionsregardingthis recruitment or needassistancetoparticipatein the application process, please contact Aimee Steketee, Human Resource Analyst, [e-mail] [phone].
• The Oregon State Legislature is an equal opportunity employer committed to workforce diversity.