Elections Program Manager (Business Operations Manager 1 )

Oregoncounties; Salem (OR); On-site; USD 80,530 - 130,795; Full time

Benefits offered by this job

Pension plan

Deferred compensation

Disability plan

Flexible spending accounts

Job summary

Oregon Secretary of State seeks a seasoned leader to guide the Elections Division, overseeing voters’ pamphlet, translations, candidacy filings, and initiative processes. You will supervise a diverse team, provide guidance on policy implementation, and ensure compliance with relevant statutes and rules.

Applicants should demonstrate strong leadership, emotional intelligence, and exemplary communication skills.

Qualifications

• Five years of lead work, supervision, or progressively related experience.
• Two years of related experience and a bachelor’s degree in a related field.
• Education substitution possible at 45-quarter units per year of experience; transcripts required for education-based qualifications.

Responsibilities

• Oversee all Elections Division work related to voters’ pamphlet, translations, candidacy filing, initiative, referendum, referral, and recall programs.
• Lead and coach a diverse team; provide performance feedback.
• Interpret and apply state and federal laws, administrative rules, policies, and procedures.
• Collaborate with internal partners to evaluate systems, operations, and processes.
• Oversee contracts and vendor relationships.

Skills

Leadership

Team management

Staff development

Policy expertise

Emotional intelligence

Written communication

Verbal communication

Education

Bachelor's degree in related field

Tools

Driver license

Job description

MONTH/NON-PERS*
$7,216 – $11,720

MONTH/PERS*
$7,649 – $12,424

ABOUT THE AGENCY

The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.

Our Mission

Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.

Our Vision

We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:

• Building equitable access to our
• Making tools easily available to achieve economic
• Ensuring state resources are used sustainably, efficiently and accountable to the
• Honestly acknowledging Oregon’s

The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.

Our Values

Access For All

We elevate equity through identifying and actively eliminating barriers.

Authenticity

We have integrity and are honest and true to ourselves and others.

Clarity

We share stories, using plain language to increase understand and impact.

Respect

We are committed to serving the people of Oregon and strive to understand all viewpoints.

Service

We are responsive and prioritize the needs of current and future Oregonians we serve.

WHAT YOU WILL DO:

In this role you will serve as a key member of the Elections Division management team. You will oversee all aspects of the Division’s work related to voters’ pamphlet, translations, candidacy filing, initiative, referendum, referral, and recall programs.

The duties of this position are accomplished by, but not limited to:

• Managing a team of people with diverse skillsets and levels of
• Coaching and providing feedback on performance and work
• Providing guidance about policy implementation, procedures, and
• Interpreting and applying state and federal laws, administrative rules, policies, and
• Providing oversight, guidance, and subject matter expertise on a variety of programs including candidacy filing and eligibility; voters’ pamphlet submissions and translations; and initiative, referendum, and recall petition filings and verification.

• Collaborating with internal partners to evaluate system, operational, and process
• Overseeing program staff that provide day-to-day support to filers and local election administrators and assisting them in responding to and resolving complex procedural and legally-sensitive issues.
• Overseeing and managing contracts and vendor

Your application must demonstrate education and/or experience in the following:

Five years* of lead work, supervision, or progressively related experience;

OR

Two years* of related experience and a bachelor’s degree** in a related field.

*Experience must include direct supervision and management over staff which included authority to: Hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward or discipline other employees, or responsibility to direct them, or to address their grievances, or to effectively recommend such action(s).

**Note: college-level course work may substitute for the experience on the basis of 45-quarter units per year of experience, up to a maximum of one year. If you are using your education to meet the minimum qualifications of this position, transcripts are required no later than the time of interview. Transcripts must clearly show 1) your name; 2) the name and address of the institution; 3) course work completed with a passing grade. For application purposes, photocopies are acceptable; however official or original documents may be requested to validate education.

As the most competitive candidate, your application will demonstrate the following skills and experience:

• Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate.
• Leadership and team management – an aptitude to lead and motivate a diverse team, manage workloads effectively, and foster a collaborative work environment that drives high performance and continuous improvement in a fast-paced and legally sensitive
• Staff Development – actively engage and motivate employees to perform their work with rigor and support success by coaching, identifying training needs, and pursuing professional
• Legislative and Policy Expertise – experience assessing, interpreting, recommending, and/or applying statutes, legislation, rules, and regulations.
• Emotional Intelligence – strong interpersonal skills, including the ability to tactfully and effectively navigate complex and difficult scenarios. The ability to consciously recognize, understand, and manage one’s own emotions, and to empathetically and judiciously recognize, understand, and influence the emotions of others.
• Written and verbal communication – proven ability to communicate clearly, concisely, and accurately to engage with a wide and diverse audience.

Preference may be awarded to candidates that have experience in elections operations and/or elections administration applying federal, state, and local election laws and regulations applicable to conducting elections.

ADDITIONAL INFORMATION

The state of Oregon has moved to an online application system, Oregon E-Recruit System. All current employment opportunities can be found on the Oregon job opportunities page for non-state of Oregon employees.

Application materials must be received by the close date and must be complete and legible. The Secretary of State’s office is not responsible for materials that are late, misdirected, illegible or missing as a result of transmitting through the State of Oregon, Workday system.

No exceptions will be made.

Please pay special attention to the application instructions in the announcement to ensure your application materials are submitted correctly.

Veteran’s Preference:

Eligible veterans who meet the qualifications will be given veterans’ preference. To receive preference, you MUST attach

appropriate documentation when Workday prompts you to in a follow-up action.

If you are a veteran or disabled veteran, please include a copy of your Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran’s Affairs indicating receipt of a non-service-connected pension. Disabled Veteran’s must also submit a copy of their Veteran’s disability preference letter from the Dept. of Veteran Affairs unless the information in included in the DD Form 214 or 215. Do not include veteran documents in your initial application.

The Secretary of State’s Office does not have procedures or policies in place for VISA sponsorships. Within three-days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.

The selection process consists of a review of your application materials and an evaluation of your education, experience, and training. Please note that your response will also be evaluated for grammar, spelling, and punctuation. Qualified applicants whose background most closely matches the needs of the position will be invited to interview. Final candidates may be asked to participate in additional interviews.

The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse, inclusive and welcoming workplace.

THE WILLAMETTE VALLEY

The Willamette Valley and surrounding area is rich in recreational activities with many parks, rivers, lakes, and mountains to enjoy. Hiking, fishing, hunting, biking, boating, equestrian, kayaking and whitewater rafting, and organized children’s sports and activities abound. Salem is also home to many artisan markets, theatres, museums, art and music festivals, and the Oregon State Fair. A short drive to the east of Salem is world-class skiing in the Cascade Mountains. To the west are many beautiful public beaches on the Pacific Ocean. An hour’s drive north of Salem is Portland, Oregon’s cultural hub and largest city. To the south, are the breathtaking rivers and canyons of the beautiful Rogue Valley. The south also hosts many cultural events such as the world-renowned Oregon Shakespeare Festival, held every summer in the quaint college town of Ashland.

COMPENSATION AND BENEFITS

What’s in it For You

Family Friendly Work Life Balance

(Paid time off: 12 holidays, 3 personal days, short and long term disability benefits, generous vacation accrual, and sick leave).

Take Care of Yourself and Your Family (Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program).

Celebrate Uniqueness

Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.

Invest in Your Future:

(Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care).

Be Appreciated

(Employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work).

ADA

At the Secretary of State, we value community and foster a sense of belonging for our employees.