Housing Division Coordinator (Limited Duration)

State of Oregon; Salem (OR); On-site; USD 48,000 - 67,000; Full time

Job summary

The Oregon Department of Land Conservation and Development (DLCD) housing division seeks a Housing Division Coordinator for a limited‑duration assignment. You will help establish procedures, support grants programs, and coordinate communications to advance housing production and affordability in Oregon.

Working with the Housing Division Manager, you’ll design tools and structures to sustain operations after the project ends, while ensuring compliance with state laws and program requirements.

Qualifications

• Three years of secretarial or administrative support experience coordinating office procedures, reporting, and data analysis.
• An associate degree in general office occupations with two years of related experience, or an equivalent combination.

Responsibilities

• Support day‑to‑day operations to keep the Housing Division running smoothly and efficiently.
• Develop and maintain procedures, controls, and workflows for housing initiatives.
• Coordinate internal and external communications for staff, partners, and the public.
• Assist in processing records requests to promote transparency and accountability.
• Draft routine letters and contracts and maintain organized files and databases.

Skills

Adaptability

Analytical thinking

Team collaboration

Communication skills

Problem solving

Education

Associate degree in general office occupations

Equivalent combination of education and experience

Tools

Grants management software

Job description

Initial Posting Date: 08/19/2026 Application Deadline: 09/02/2026 Agency: Land Conservation and Development Department Salary Range: $4,308 - $5,984 Position Type: Employee Position Title: Housing Division Coordinator (Limited Duration)

Job Description: Join the Oregon Department of Land Conservation and Development’s (DLCD) Housing Division as the Housing Division Coordinator. This limited‑duration position will play a pivotal role in supporting, establishing and maintaining procedures and controls for Housing Division initiatives that advance housing production, affordability, and choice in partnership with local governments, the State, and other partners. This position will play a critical part in helping the Housing Division run smoothly and effectively in the face of a challenging and high pressure workload.

Working closely with the Division’s Administrative Specialist and Division Manager, you will help shape and implement the systems, procedures, and practices that make the work of the division’s technical staff efficient and sustainable. Because this is a limited‑duration role, a major focus will be creating tools and structures that continue supporting the division long after the position concludes.

You’ll also collaborate directly with the Housing Division Manager to support the administration of our technical assistance and grant programs that support the work of local governments across Oregon meet their housing needs.

You will also coordinate internal and external communications for the division, helping ensure clear, consistent, and accessible information flows to staff, partners, and the public. You may also support the processing of public records requests, a vital function that promotes transparency, public trust, and accountability.

This limited duration assignment is currently funded through June 30, 2027. Limited duration appointments are regular status and benefits eligible. This position may be extended beyond this date and/or have continued funding approved in the future with the potential to become permanent.

A day in the life

• Participate and engage in efforts to further agency wide efforts to develop and implement equity.
• Partner with the Division’s Administrative Specialist to keep daily operations running smoothly through well‑designed systems, processes, and workflows.
• Manage and update information in the Housing Division’s grants management software to ensure projects are progressing on schedule, in coordination with the Housing Division Manager.
• Connect the dots between policy development, programmatic workloads, and team structure to anticipate and identify solutions to common operational hurdles.
• Establish and maintain procedures and controls for Housing Division’s technical assistance to local governments.
• Draft routine letters and contracts, maintain files and databases ensuring they are uniform, comprehensive, and recorded/archived in accordance with program protocol.
• Monitor program activities for compliance with State laws, provider eligibility, client needs, subcontractor, vendor, or client abuse or fraud.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.

We’re Also Looking for:

• Ability to learn and work within specific agency programs or operations, policies and procedures affecting assigned work.
• The ability to establish and maintain cooperative and harmonious working relationships with others.
• Ability to analyze, evaluate and solve procedural problems.
• Ability to collect, analyze, interpret, and report data in both a narrative and statistical format.
• Ability to assist management in the development of short and long range goals and objectives.
• Lived or professional experience serving individuals from historically and currently underserved and under-resourced communities.
• Individuals with fluency in languages in addition to English are encouraged to apply.

Diversity, Equity, and Inclusion

One of DLCD’s foundational goals is to become a diverse, equitable, and inclusive agency that implements an equitable and inclusive planning program for Oregon. Efforts are supported by the State of Oregon Diversity, Equity and Inclusion Action Plan and an agency Diversity, Equity and Inclusion (DEI) Committee and Work Plan. We recognize that to successfully meet our mission and agency values, our commitment to racial equity, diversity, equity, and inclusion must be at the center of our work. DLCD values the lived and professional experiences of individuals from historically and currently underserved and under-resourced communities and honor our Government-to-Government relations responsibilities with Oregon’s federally recognized Native American Tribes. We are committed to building and sustaining an inclusive, belonging, and equitable working environment for all employees. Candidates with diverse racial, ethnic, and cultural backgrounds, language fluencies, lived experiences, and skillsets are encouraged to apply.

Want to Know More? Let Me Help!

Let Me Help! The salary listed is the non‑PERS qualifying salary range. If the successful candidate is a PERS participating member, they will have the base salary increased by 6.95% and pay the 6% employee contribution to PERS. Successful candidates who are not yet a PERS participating member, will receive the 6.95% pay increase and begin the 6% employee contribution upon participating in PERS. DLCD employees are eligible for step increases on an annual basis, up to the top of the classification salary range. This announcement is for one, full-time, position. Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity. Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate’s professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range.

Applicants must be authorized to work in the United States. Applicants who require visa sponsorship will not be considered at this time. Veterans Resources.

This recruitment may be used to fill other positions within the same classification. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”