Administrative Services Manager

State of Oregon; Oregon (WI); Hybrid; USD 95,000 - 143,000; Full time

Job summary

The Oregon State Legislature is seeking an Administrative Services Manager to lead the Administrative Services unit, directing policies, procedures, and budget oversight. This role acts as the agency's principal financial officer, overseeing accounting and budgeting and supporting strategic vision.

Located in Salem, this hybrid position requires strong fiscal management, analytical and strategic thinking, and a growth mindset to drive efficiency while ensuring compliance with confidentiality

Qualifications

• Proven experience in the fiscal management of an organization, including planning, directing and controlling financial resources, core operations, budget preparation and execution, revenue generation, spending oversight, and reporting.
• Analytical and research skills.
• Strategic and critical thinking.
• Creativity.
• Sound decision making.
• A growth mindset who sees challenges as opportunities for growth.

Responsibilities

• Lead the Administrative Services unit and oversee a team of administrative professionals.
• Formulate and implement agency policies and procedures; assess hiring needs and analyze budget resources.
• Serve as the agency principal financial officer responsible for financial operations and reporting, including accounting and budgeting.

Skills

Fiscal management

Analytical skills

Strategic thinking

Critical thinking

Creativity

Decision making

Growth mindset

Job description

Administrative Services Manager

Initial Posting Date: 08/24/2026. Application Deadline: 09/13/2026. Agency: Office of the Legislative Counsel. Salary Range: $8,539 - $12,809. Position Type: Employee.

The Office of the Legislative Counsel is seeking an Administrative Services Manager to lead our dedicated team of administrative professionals. We are a permanent nonpartisan legislative service agency that provides legal and publication services to members, committees and staff of the Legislative Assembly. The Administrative Services Manager provides leadership, direction and oversight to the members of the Administrative Services unit; formulates and implements agency policies and procedures; assesses hiring needs and analyzes budget resources to determine adequate available funding; and serves as the agency principal financial officer responsible for overseeing all financial operations and reporting of the agency, including accounting and budgeting. This position provides financial structure, accountability and resources, while helping drive the culture, execution and vision of the agency.

We are looking for someone with:

• Proven experience in the fiscal management of an organization, including experience in planning, directing and controlling financial resources, core operations, budget preparation and execution, revenue generation, spending oversight, and reporting.
• Analytical and research skills.
• Strategic and critical thinking.
• Creativity.
• Sound decision making.
• A growth mindset who sees challenges as opportunities for growth.

Who You Are: You are organized and logical and know how to structure your work to meet a series of priorities each day, often with competing deadlines. You possess the flexibility to shift your attention from one task to another and back again. You have the ability to balance attention to detail with awareness of the deadline‑driven nature of legislative, accounting and budgeting work. You appreciate careful process documentation and can find your way through complex and intricate workflow processes. You communicate effectively, enjoy collaborating with others and can work with peers who apply a broad range of skills and approaches to problem‑solving.

What You Will Do:

• Experience both fast‑paced, deadline‑driven legislative sessions and more relaxed legislative interims.
• Collaborate with creative and supportive colleagues to complete a wide array of projects.
• Work in an environment where your ability to follow a process is valued but your ability to deeply understand and reimagine that process could be valued even more.
• Discover a unique working environment that has inspired legislative careers that span decades.

What You Will Not Do:

• Craft, shape or influence legislative policy or waver in your duty to protect the agency’s strict adherence to attorney‑client privilege and confidentiality standards.

This is a hybrid (remote and in‑office) position located in the Capitol building in Salem, Oregon. While working from home, personal, stable and high‑speed Internet access will be required to perform the functions of this position. There will be times when employees scheduled to be working from home will be required to report to the Capitol. Every effort will be made to provide reasonable notice; however, employees may be required to report to the building under short notice. The Capitol is located at 900 Court Street NE, Salem, Oregon, 97301.

Why the Oregon state legislature? Work/life balance - paid leave and a competitive benefits package. Full medical, vision and dental insurance with paid sick leave, vacation, personal leave and 11 paid holidays per year. Opportunities for professional development to expand your breadth and depth of knowledge. Opportunity to support the creation of Oregon law and participate in and observe Oregon history as it unfolds.

Considering a move to Oregon? Check out what living, working and playing in Oregon is like.

Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans’ preference, you may receive an additional questionnaire in your Workday account. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire promptly; extensions may be granted if necessary and reasonable. For questions about documentation, please visit Veterans Resources or call the Oregon Department of Veterans' Affairs at 1-800-692-9666.

The salary in this job posting reflects the base salary without contributions to the Public Employees Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95%, and 6% will automatically be subject to a mandatory employee contribution to PERS.

Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I‑9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E‑Verify employer and will use E‑Verify to confirm that hires are authorized to work in the United States.

The Oregon State Legislature is an equal opportunity employer committed to workforce diversity. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns and almost everything in between. Oregon “flies with her own wings.”