Administrative Services Manager

Commonwealth of VA Careers; Berryville (VA); On-site; USD 44,000 - 65,000; Full time

Job summary

Commonwealth of VA Careers in Clarke County seeks an Administrative Services Manager to oversee finance, human resources, security operations, facilities and contracts. The role reports to the Social Services Director and leads the administrative team to meet department goals.

The ideal candidate will hold a Bachelor’s degree in business administration or accounting with experience in budgeting, financial management, procurement, and HR; proficiency with MS Office (Word & Excel) is required.

Qualifications

• Bachelor’s degree in business administration, accounting or related field with experience.
• Extensive knowledge of accounting, budgeting, financial management and reporting.
• Proficiency in Microsoft Office (Word & Excel) and office management practices.
• Experience in leadership, supervision, and coordinating multiple programs.

Responsibilities

• Manage budgetary, financial and accounting functions and prepare revenue reports.
• Ensure compliance with applicable codes, laws, rules, and procedures.
• Serve as fiscal liaison with Federal, state and local sources.
• Provide information for audits of financial records and activities.
• Monitor service contracts and oversee information systems security.
• Lead the administrative team and supervise staff performance.
• Develop and maintain administrative procedures.

Skills

Budgeting

Financial management

Office management

HR management

Staff supervision

Microsoft Word & Excel

Education

Bachelor’s degree in business administration or accounting

Tools

Thomas Brothers

MUNIS

LASER

Local HR Connect System

Job description

Hiring Range: $44,129.00 to $65,000.00

Full Time or Part Time: Full Time

Clarke County is actively seeking an Administrative Services Manager to join our team. The Administrative Service Manager reports directly to the Social Services Director. The Administrative Services Manager has oversight for the local agency’s technical and administrative programs such as finance, human resources, security operations, facility management and contract administration. The candidate must have considerable knowledge of accounting procedures and practices, budget preparation, financial management, office management, computer operations, and human resource management. Proficiency in Microsoft Office products, including Word and Excel.

General Work Tasks:

• To manage all budgetary, financial, and accounting functions and prepare all reports for sources of revenue and funding
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, polices, and procedures
• To be the fiscal liaison between all Federal, state, and local sources for the department
• Provides information and answers questions relating to audits of financial records or activities
• Monitors various service contracts
• Processes various documents
• Responds to data system problems
• Oversees or performs information systems technical support and system security functions
• To collaborate with the leadership of the agency to meet the strategic goals for the department.
• To lead the administrative team, providing supervision, training, performance evaluations, and support
• Monitors status of work progress and approves completed work
• Develops and maintain administrative procedures

Knowledge:

Considerable knowledge of the principles of modern office management; supervision and training principles and practices, budget evaluation, preparation and control, and accounting principles. Extensive knowledge of software applications for word processing, spreadsheets, and database use. Candidate will have knowledge of business management, finance, procurement, contracting, personnel, and facilities management, applicable federal, state and agency regulations and policies as well as agency, department or section administrative and program practices, policies and procedures.

Skills:

Experience in operating and supervising others in the use of office equipment to include the use of a personal computer and software.

Abilities:

Demonstrated ability to direct and manage staff and communicate effectively both orally and in writing. Candidate will have the demonstrated ability to plan, develop and direct the administrative operations of the agency to include administrative, support and technical functions and manage multiple areas of responsibility. Must be able to demonstrate the ability to interpret and analyze fiscal and technical data for decision making, and establish and maintain effective working relationships with employees, supervisors and the general public.

Education and Experience:

Bachelor’s degree in business administration, accounting or related field supplemented with experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Preferred Qualifications:

• Experience in leadership or management role
• Management level accounting experience
• Thomas Brothers, MUNIS, LASER, Local HR Connect System experience
• Experience working in a public agency or local department of social services

Understanding of Human Resources and administering employee benefits

Applicants may be subject to a criminal history background search, Central Registry search, DMV/Driving Record check, and fingerprint check.

All offers of employment are contingent upon satisfactory results of the required background checks and searches.

All employees are required to report for emergency shelter duty in the event of a natural disaster or emergency.

Interviews are based on the information provided in the application/resume. This position is not a teleworking position.