Administrative Services Coordinator Planning

Village of Libertyville; Libertyville (IL); On-site; USD 60,696 - 73,000; Full time

Benefits offered by this job

IMRF eligible

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts (medical &_

Dependent care FSA

Commuter benefits

Optional 457 plan

Paid holidays

Paid vacation

Sick leave

Personal days

Tuition reimbursement

PSLF eligible

Job summary

The Village of Libertyville is seeking an Administrative Services Coordinator to support the Planning and Economic Development Divisions under the Director of Community Development. Duties include a full range of administrative tasks, public assistance, records management, budget/payables support, and independent task execution with minimal supervision.

The role requires exceptional organizational and written communication skills and proficiency with technical programs, within a Department of

Qualifications

• High School diploma/GED; AND four (4) years of experience providing office, administrative and secretarial assistance to management and professional staff; OR an equivalent combination of education, training and experience.

Responsibilities

• Provide varied office administrative assistance to management, supervisory, and professional staff.
• Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimal direction.
• Use tact, discretion, initiative, confidentiality, and independent judgment within established guidelines.
• Compose correspondence independently or from brief instructions.
• Organize and maintain accurate records and files.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Skills

Organizational skills

Written communication

Technical programs

Independent judgement

Office administration

Time management

Education

High School diploma/GED

Job description

The Village of Libertyville is seeking qualified candidates for the position of Administrative Services Coordinator. Under the direction of the Director of Community Development, provides support to the Planning and Economic Development Divisions. Performs a full range of administrative support duties, including specialized tasks and/or programs. May assist the public by providing information or directing requests; maintains records; ensures public processes and policies are adhered to; assists with budget/payables processes; and performs other related duties as required. The position requires exceptional organizational and written communication skills, ability to use technical programs, and operates with minimal supervision and ability to exercise independent judgement in completing tasks.

Department: Community Development

Hiring Range: $60,696 - $73,000 (+/- DOQ)

Full Salary Range:$60,696 - $88,393

Benefits:IMRF eligible, health insurance including medical, dental, vision, life, flexible spending accounts for medical, dependent care, and commuter, optional 457 plan participation, paid holidays, paid vacation, sick leave, and personal days, tuition reimbursement, PSLF eligible.

Required Knowledge and Skills:

• Provide varied office administrative assistance to management, supervisory, and professional staff.
• Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimal direction.
• Use tact, discretion, initiative, confidentiality, and independent judgment within established guidelines.
• Compose correspondence independently or from brief instructions.
• Organize and maintain accurate records and files.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Required Experience, Certificates, License and Registrations:High School diploma/GED; AND four (4) years of experience providing office, administrative and secretarial assistance to management and professional staff; OR an equivalent combination of education, training and experience.

Physical/Mental Requirements: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone.

The Village of Libertyville is an Equal Opportunity Employer.

Full Job Description available upon request