Administrative Services Coordinator II (Finance)

Kennedy Krieger Institute; Baltimore (MD); On-site; USD 45,000 - 76,000; Full time

Job summary

Kennedy Krieger Institute is seeking an Administrative Coordinator II to provide comprehensive administrative support to the finance department. This role involves managing schedules, coordinating meetings, and maintaining confidential financial records. The ideal candidate will have strong organizational skills and prior administrative experience, contributing to the efficiency of the finance team.

Benefits

Medical, dental, and vision insurance

401K with match

Tuition reimbursement

Free parking

Childcare subsidies

Professional development opportunities

Qualifications

• Three to four years of previous administrative support required.
• High School Diploma or GED required; BA/BS preferred.

Responsibilities

• Provide administrative support to finance executives.
• Manage schedules, meetings, and logistics.
• Handle confidential financial documents and records.

Skills

Organizational Skills

Communication

Time Management

Education

High School Diploma or GED

BA/BS degree

Job description

Overview

The Administrative Coordinator II provides diversified administrative support to the Senior Vice President of Finance, Vice President of Finance, and performs secretarial duties for the Finance department.

Responsibilities

1. Provide administrative/secretarial support to the Sr. Vice President-Finance, Vice President-Finance, and other directors/managers in the finance department.
2. Coordinate and maintain confidential information security, including financial files, records, correspondence, leases, contracts, legal documents, tax returns, audit reports, and financial statements.
3. Manage schedules and appointments for supervisors, coordinate meetings, and arrange logistics such as room bookings, catering, and travel.
4. Handle mail, answer phones, screen calls, greet visitors, and prioritize communications for the Sr. Vice President-Finance and finance managers.
5. Prepare Personal Property Tax Returns annually.
6. Process purchase requisitions, check requisitions, travel reimbursements, and credit card reconciliations using the ProcureIt/XM system.
7. Coordinate with staff to update the Finance intranet and website, and maintain shared directories.
8. Order supplies, assist with equipment maintenance, and support department organization.
9. Work with Human Resources to update job descriptions and maintain the department organization chart.
10. Assist with compliance and recordkeeping for vendor agreements and legal documents.
11. Notarize documents as needed.
12. Maintain the purchasing card system and support invoice processing and external lab information updates.
13. Manage external filing, tax forms, and assist with report compilation for internal and external reporting, including financial statements and audits.

Qualifications

Education:

• High School Diploma or GED required.
• BA/BS degree preferred.

Experience:

• Three to four years of previous administrative support required.

Benefits

Kennedy Krieger Institute offers excellent benefits including medical, dental, vision, 401K with match, tuition reimbursement, free parking, and childcare subsidies. We also provide professional development opportunities.

EOE/M/F/D/V

Minimum pay range: USD $45,176.35/year. Maximum pay range: USD $75,492.14/year.