Administrative Services Coordinator

Chapa-De Indian Health; Rocklin (CA); On-site; USD 38,000 - 40,000; Part time

Benefits offered by this job

Health insurance

PTO & holidays

Retirement plan

Job summary

Chapa-De Indian Health Program, Inc. is seeking an Administrative Services Coordinator to support facility operations across multiple agency locations in California.

This part-time role involves coordinating mail, supplies, vendors, and upkeep of office services to ensure teams have the resources needed to serve the community. The position requires at least two years of administrative experience, strong MS Word and Excel skills, and the ability to manage multiple priorities with accuracy and

Qualifications

• High school diploma or GED required.
• At least two years of administrative office support experience.

Responsibilities

• Coordinate daily administrative operations including mail, shipping, and package processing for multiple locations.
• Manage office supplies and inventory to ensure departments have necessary resources.
• Liaise with vendors and service providers for facility access, deliveries, and work orders.
• Maintain key management, conference room scheduling, forms, materials, and employee areas.
• Assist with cash handling, payment verification, petty cash, and secure recordkeeping.

Skills

MS Word

MS Excel

Detail-oriented

Multitasking

Education

HS Diploma/GED

Job description

Support the Mission. Power the Workplace. If you're passionate about helping others, thrive in a team environment, and want to make a meaningful impact in the community, we'd love to meet you!

Are you highly organized, detail-oriented, and energized by keeping things running behind the scenes? Join Chapa-De as an Administrative Services Coordinator and play a critical role in supporting facility operations, coordinating vendors, managing supplies and mail services, maintaining key control systems, and ensuring our teams have the resources they need to service our community every day.

Pay:

$27.35-$29.00 hourly

Schedule:

Part-Time, Monday-Friday, 2:00 P.M.-6:00 P.M.

Exceptional Benefits:

• Employer-paid health insurance (medical, dental & vision): 100% employee coverage and 80% dependent coverage
• 17 days of PTO, 11 paid holidays, and 8+ paid sick days (1 hour earned for every 30 hours worked)
• Retirement plan with a 6% employer match

What You'll Do:

• Coordinate daily administrative operations, including incoming and outgoing mail, shipping and receiving, and package processing for multiple agency locations.
• Manage office supply ordering, inventory, and distribution to ensure departments have the resources needed to operate efficiently.
• Serve as a liaison with vendors and service providers, coordinating facility access, deliveries, maintenance activities, and work order priorities.
• Maintain facility support services, including key management, conference room scheduling, agency forms, printed material, and employee common areas.
• Support fiscal and administrative processes through cash handling, payment verification, petty cash administration, and secure recordkeeping.

What You'll Bring:

• High school diploma or GED and at least two (2) years of experience supporting administrative office operations.
• Advanced proficiency with Microsoft Word and Excel, including document creation, data organization, and administrative reporting.
• Demonstrated ability to manage multiple priorities independently while maintaining accuracy, organization, and attention to detail.
• Strong written and verbal communication skills, with the ability to work effectively with staff, leadership, vendors, and attention to detail.
• Valid California driver's license, current vehicle insurance, and the ability to maintain confidentiality while handling sensitive information and financial transactions.

About Us:

Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low income individuals living in our communities by providing convenient access to high quality, compassionate care. Clinics located in Auburn, CA and Grass Valley, CA.

Chapa-De recognizes that our strength lies in our people. We are committed to the principles of equal employment and complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment, discrimination, or retaliation. We are dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation. We comply with California Department of Public Health Requirements. This may include, but not limited to, masking during flu season for employees who decline an annual flu vaccine. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473).