ADMINISTRATIVE SERVICES SPECIALIST

United States Attorneys' Offices; Spokane (WA); On-site; USD 60,000 - 75,000; Full time

Job summary

United States Attorneys' Offices is recruiting for a position in the Administrative Division focused on budget, procurement, and facilities management. The role involves supporting contracting activities, tracking expenditures, and ensuring efficient space and records management across offices in the district.

The successful candidate will assist in budget formulation and execution, monitor obligations, and help coordinate procurement and administrative services, with opportunities for

Qualifications

• One full year of specialized experience equivalent to the GS-07 level.
• Graduate education in related field (e.g., Business, Accounting, Finance, HR) or an advanced degree as described.
• Combination of education and experience that meets 100% of the requirements.

Responsibilities

• Assist the Contracting Officer Representative for contracts and minor repair projects.
• Maintain and administer budget and financial management activities.
• Monitor and track obligations and expenditures; assist with travel itineraries.
• Assist in formulation and execution of the office budget.
• Administer routine contracting and procurement activities.
• Review requisitions and formal advertising or negotiations.
• Coordinate facility maintenance and space management activities.
• Promote records management programs with guidance and training.
• Provide support for space management, records, supplies and equipment, office security, internal controls, health and safety.
• Project space needs based on initiatives and staff changes.

Skills

Budget management

Procurement support

Records management

Facilities and space management

Education

Master’s degree or 2 years of graduate education in related field (Business/Accounting/Finance/Human Resources)

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-WAE-13040167-MS.

Duties

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Responsibilities

If selected for this position, you will join a well-respected team that is responsible for Administrative Division. Typical work assignments will include:

• Assisting the Contracting Officer Representative for construction, maintenance, service contracts and all minor repair projects.
• Responsible for maintaining and administering a variety of budget and financial management activities.
• Monitoring and tracking obligations and expenditures in addition to preparing travel itineraries.
• Assisting in formulation justification and execution of the office budget.
• Responsible for administrating routine contracting and procurement activities.
• Reviewing requisitions and formal advertising or negotiations.
• Coordinating a variety of facility maintenance and/or repair activities for offices workspaces.
• Promoting and coordinating effective records management programs with manages and employees by providing guidance and training.
• Provide support services in relation to space management, records, supplies and equipment, office security, internal controls, health and safety.
• Projecting and analyzing space needs based on proposed initiatives, staff changes and technology improvements.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service, if applicable
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

GS-9: To be eligible at the GS-09 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of specialized experience equivalent to the GS-07 level in Federal service which could have been gained in the federal, public, and/or private sector. Specialized Experience is defined as

• monitoring and tracking budget obligations and/or expenditures;
• reviewing requisitions and/or administering procurement activities;
• providing administrative support in areas such as human resources, records management and/or facilities and space management.

Education: One of the following types of education in a related field (e.g., Business, Accounting, Finance, Human Resources): master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: A combination of specialized experience and graduate education which when combined meets 100% of the requirements for the position. Only graduate education in excess of one (1) full year is creditable. To compute the percentage divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. The total percentage must equal at least 100% to qualify for this grade level.

Interagency Career Transition Assistance Plan (ICTAP)

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service:

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Reasonable Accommodation Statement:

Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy:

The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former):

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.