Administrative Services Assistant [Grant Mgmt Exp]

STI; Nashville (TN); On-site; USD 40,000 - 52,000; Full time

Job summary

STI in Nashville, TN is seeking an Administrative Services Assistant for a on-site, 6+ month assignment. You will support labstaff with grant applications, budgeting, reporting, and coordination, handling timelines and documents.

The role requires strong MS Office and Excel skills, budgeting and accounting experience, and excellent written and verbal communication to liaise with internal teams and external partners.

Qualifications

• Experience with budgeting processes and financial reporting.
• Strong written and verbal communication skills.
• Proficiency in MS Office and Excel required.
• Experience in grants management preferred.

Responsibilities

• Assist labstaff with grant applications, coordination, and timelines.
• Submit progress, performance, and financial reports.
• Create budgets and compile required documents.
• Review expenditure reports and provide updates.
• Coordinate communications via email, virtual and in-person meetings.
• Attend webinars for programmatic information.

Skills

MS Office

Excel

Written & Verbal Communication

Budgeting

Accounting

Grants Management

Job description

Administrative Services Assistant
Nashville, TN/On-Site
6+ Months

Responsibilities/Tasks

• Assist the labstaff with grant application coordination including development, submission, and management
  • Follow and update detailed timelines and checklists
  • Submit required progress reports, performance metrics, and financial reports
  • Create budgets and compile required documents
• Review monthly expenditure reports, calculate projections, and meet with the Lab Grants Coordinator to provide updates
• Work with small groups via email, virtual, and in-person meeting
• Attend CDC/FDA/HHS webinars and calls to get programmatic information
• Grant coordination on non-lab-led grants for our Clinical and Laboratory Operations Divisions:
  • Epidemiology and Laboratory Capacity for Prevention and Control of Emerging Infectious Diseases (ELC) Cooperative Agreement, Tuberculosis Elimination and Laboratory Cooperative Agreement (TB COAG), Emerging Infections Program (EIP), and Food and Drug Administration (FDA) National Antimicrobial Resistance Monitoring System (NARMS)

Qualifications

• Strong MS Office skills
• Strong Excel skills
• Strong written and verbal communication skills
• Budgeting experience
• Accounting Experience
• Grants management experience