Administrative Services Manager

STI; Tennessee; Hybrid; USD 60,000 - 90,000; Full time

Job summary

The Tennessee Department of Health, Division of Health Disparities Elimination, is seeking an Administrative Services Manager in Nashville with hybrid work arrangement. The role supports staff and business operations, contract development and revision, and fiscal accountability of contracts.

The manager will work with division and office directors to manage administrative and fiscal functions, review contractor expenditures against budgets, and prepare financial reports.

Qualifications

• Minimum five years of progressive administrative experience.
• Excellent writing and oral communication skills.
• Experience monitoring budgets and expenditures.
• Strategic, critical thinking to achieve outcomes.
• Ability to research and solve problems creatively.
• Collaborates with team members to achieve goals.
• Strong interpersonal skills and partnership-building.

Responsibilities

• Prepares meeting minutes and notes and edits as needed for accuracy and completeness.
• Ensures meeting minutes are finalized within a timely manner, stored electronically, and sent to appropriate staff and partners as needed.
• Monitors the allocation of funds and reviews expenditures to ensure funds are spent according to funding guidelines.
• Reviews, monitors, and analyzes budgets and expenditures.
• Prepares and submits documents for competitive procurement, tracks and monitors the process through completion.
• Performs other general administrative duties as required.

Skills

Budget monitoring

Written & verbal communication

Strategic thinking

Problem solving

Team collaboration

Partnership development

Education

Bachelor's degree

Job description

Administrative Services Manager
Nashville, TN/Hybrid

9+ Months

This is a hybrid position, and the candidate must be available to report to the office at minimum 1 to 2 days per month or more as needed. Some in-state travel is required. The candidate must reside in or be willing to relocate to Tennessee.

The Tennessee Department of Health, Division of Health Disparities Elimination is seeking to hire one full-time position to support staff and business operations, assist with the development and revision of contracts, and maintain invoice and fiscal accountability of contracts. The position will work with the division and office directors to manage administrative and fiscal functions. As part of this position, routine submission of financial reports by contractors will be reviewed and recommendations made to the division leadership and monitoring units to align expenditures with budgets. The position will also perform a variety of general staff administrative duties to support program operations.

Duties and Responsibilities

• Prepares meeting minutes and notes and edits as needed for accuracy and completeness.
• Ensures meeting minutes are finalized within a timely manner, stored electronically, and sent to appropriate staff and partners as needed.
• Monitors the allocation of funds and reviews expenditures to ensure funds are spent according to funding guidelines.
• Reviews, monitors, and analyzes budgets and expenditures.
• Prepares and submits documents for competitive procurement, tracks and monitors the process through completion.
• Performs other general administrative duties as required.

Minimum qualifications

• Experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience.
• Excellent writing and oral communication skills.
• Experience with monitoring budgets and expenditures.
• Strategic, critical thinking about methods to achieve outcomes.
• Ability to research and solve problems creatively.
• Collaboration and ability to work with team members to achieve program goals.
• Exceptional interpersonal skills and a collaborative, energetic approach.
• Skill in developing and maintaining effective partnerships and collaborations.

Education Requirements

Graduation from an accredited college or university with a bachelor's degree. Qualifying fulltime increasingly responsible sub-professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years. Collaboration