Administrative Services Assistant - Countywide Pool

County of Riverside; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

The County of Riverside seeks Administrative Services Assistant positions across multiple departments. This entry-level role supports budget, purchasing, facilities management, personnel, and general office operations, reporting to a supervisor or manager.

A pool will be established to fill current and future vacancies, including temporary assignments. Applications must include an updated resume and transcripts/degree.

Qualifications

• Completion of 60 semester or 90 quarter units from an accredited college or university, preferably with coursework in accounting, business or public administration.
• Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units.
• Two years of technical or specialized clerical experience.

Responsibilities

• Gather and compile facts, statistics and develop estimates and projections in order to evaluate effectiveness of program results.
• Prepare or review program grant and funding requests; provide technical assistance to contract providers in the development of grant proposals; evaluate performance of contract providers from an administrative viewpoint.
• Assist in the preparation and maintenance of a program budget and the establishment of fiscal control; represent a program or its director in meetings with community or other agencies; prepare budgetary, fiscal, and administrative reports.
• Prepare proposals for federal or state funding of County programs and compile necessary supportive data.
• Study existing statutes and proposed legislation to determine their effect on program operation and cost.
• Confer with department supervisors to devise more efficient office procedures.
• Solve problems related to office management including workflow and staffing needs.
• Write or revise procedures, program guidelines, and training manuals.
• Establish and maintain an office supply, facilities, equipment, and inventory control system for an entire department.

Skills

Basic accounting

Budgeting

Office procedures

Statistical methods

Education

60 semester / 90 quarter units

Job description

The County of Riverside seeks to fill Administrative Services Assistant positions for various departments throughout the County. A pool of qualified candidates will be established to fill current and future vacancies, including temporary positions.

As positions become available, the recruiter will review applications and refer applicants on an individual basis should they meet the department's requirements. This posting will be used to fill Administrative Services Assistant vacancies throughout multiple regions of Riverside County. An updated resume and transcripts/degree must be uploaded at time of application in order to be considered for any positions.

Applications to this posting will be valid for up to 90 days.

The incumbent will perform a variety of routine administrative tasks in the areas of budget, purchasing, facilities management, personnel, and general office management; and performs other related duties as required. The Administrative Services Assistant class is an entry level classification and reports to a supervisory or manager level position.

Responsibilities

• Gather and compile facts, statistics and develop estimates and projections in order to evaluate effectiveness of program results; recommend revisions in program direction as a result of statistical evaluation.
• Prepare or review program grant and funding requests; provide technical assistance to contract providers in the development of grant proposals; evaluate performance of contract providers from an administrative viewpoint; identify potential sources for grant funds to augment County funding of specific programs.
• Assist in the preparation and maintenance of a program budget and the establishment of fiscal control; represent a program or its director relative to fiscal or budgetary matters in meetings with members of the community or other agencies; prepare budgetary, fiscal, and administrative reports.
• Prepare proposals for federal or state funding of County programs and compile necessary supportive data.
• Study existing statutes and proposed legislation to determine their effect on program operation and cost.
• Confer with department supervisors to devise more efficient office procedures.
• Solve problems related to office management including workflow and staffing needs.
• Write or revise procedures, program guidelines, and training manuals.
• Establish and maintain an office supply, facilities, equipment, and inventory control system for an entire department.
• Determine usage and placement of telephone equipment and office space layout, recommending changes as necessary.

Education

Completion of 60 semester or 90 quarter units from an accredited college or university, preferably with coursework in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience

Two years of technical or specialized clerical experience.

Knowledge of

Basic accounting principles; fiscal and budgetary procedures; efficient office principles and procedures; basic statistical methods, including survey techniques.

Ability to

Analyze office management and administrative problems in order to devise workable solutions; prepare budget requests and monitor expenditures; prepare grant proposals between the County and private/public institutions or organizations; prepare clear and concise reports; establish and maintain effective working relationships.

This recruitment is open to all applicants.

Based on the number of applications received, the posting may close without notice.

For questions regarding this recruitment, please contact Jesus Berrelleza [e-mail] or at [phone]. For general inquiries, please allow up to 2 business days to receive a response.