Administrative Services Assistant

Tech Mirrors; Nashville (TN); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Tech Mirrors in Nashville is seeking an administrative professional to provide support for the Perinatal and Infant Section. Responsibilities include coordinating meetings, managing schedules, and maintaining documentation in compliance with regulations. Candidates should possess an associate's or bachelor's degree and preferably have two years of related experience.

This position offers a hybrid work environment with in-office requirements for onboarding and periodic meetings. Typical hours are Monday to Friday, 8 AM to 4:30 PM CST, totaling 37.5 hours per week.

Qualifications

• At least two years of experience providing administrative, operational, or fiscal support is preferred.

Responsibilities

• Provide administrative support for the Perinatal and Infant Section.
• Coordinate meetings, trainings, travel requests, and schedules for staff and partners.
• Support advisory committee and collaborative meetings.
• Assist with contracts, invoices, budgets, and grant tracking.
• Maintain fiscal and administrative documentation in compliance with state and federal requirements.

Education

Associate's or Bachelor's degree

Job description

Key Responsibilities

• Provide administrative support for the PerinatalandInfantSection.
• Coordinate meetings,trainings, travelrequests, and schedules for staff and partners.
• Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, andmaintainingrecords.
• Assistwith contracts, invoices, budgets, purchase requests,purchasingand shipping activities, and grant tracking.
• Maintain fiscal and administrative documentation in compliance with state and federal requirements.
• Coordinate invoice and payment processing with fiscal and contract staff.
• Prepare reports, correspondence, presentations, and meeting materials.
• Maintain organized electronic and hard-copy program files and records.
• Support stakeholder communication and community partnership activities.
• Handle confidential informationin accordance withTDH policies.
• Supportadditionalsection projects and activities as assigned.

Minimum Requirements

Graduation from an accredited college or university with anassociate’sor bachelor’sdegree isrequired. At least two years of experience providing administrative, operational, or fiscal support is preferred.

In-Office Requirements

• New hiresarerequiredto report in person for onboarding.
• Hybrid work environment with periodic in-person meetings.
• Travel to the Nashville office will not be reimbursed.
• Typical working hours are M-F 8AM to 4:30PM CST, 37.5 hours per week.